Bonds and Construction - Measure F - Minutes

SJUSD Measure F
Citizens' Bond Oversight Committee

MINUTES
(Approved)

Jan 10th, 2005
San Jose Unified School District – Room 337
855 Lenzen Avenue, San Jose


1. Call to Order
Chairman Rice called the meeting to order at 6:03 p.m.

2. Roll Call: The requirements for a quorum were met.
Committee Members Present: Stephen Bantillo, Dave Ferguson, Alix Gallagher, Michele Gates, Ed Ikeda, Wolde Loul Kassa, Paul Manley, David Persselin, Paul Polk, Allen Rice, Alan Williams, Greg West.

Committee Members Absent: David Ginsborg, Alan Nelson.

Board of Education Representatives to the Committee Absent: Veronica Lewis.

SJUSD Staff Representatives Present: Steve Adamo, John Cimino, Pat Day, Florence Eng, Ada Poon and Ty Williams.

Financial Auditor: Linda Todd of Vavrinek, Trine, Day & Co., LLP

Performance Auditor: Curtis Matthews and John Cunningham of Moss-Adams, LLP

Program Management: Susan Davenport and Bob Fuselier, of Kitchell CEM.

3.Adopt Agenda
Request was made to have Item 8.5 moved to Item 8.0. It was moved (West) and seconded (Ikeda) to adopt the agenda. Motion passed unanimously.

4. Approval of Minutes

It was moved (Ikeda) and seconded (Bantillo) to approve the minutes of the December 13th meeting. Motion passed unanimously.

5. Public Comment
Mr. Myers, a citizen, voiced a concern against any use of Measure F funds for relocation of a City run Hockey Rink located on the District’s property.

6.Consent Calendar – Items marked (*) (Items 8.1, 8.3, 9.1 and 9.2)
It was moved (Bantillo) and seconded (Ikeda) to approve the consent calendar. Motion passed unanimously.

7. Old Business

7.1 Staff Report
Ty Williams presented the report that had been sent to the members prior to the meeting (Exhibit 7.1). Mr. Rice requested Ty Williams report back with an update on the progress of tracking valid expenses. Mr. Williams agreed to make reporting of these expenses a standard part of the quarterly financial report. It was moved (Polk) and seconded (Kassa) to accept the report as presented. Motion passed unanimously.

8. New Business

8.0 Presentation of Annual Audits

a.Financial Audit – Linda Todd of VTD presented this report (Exhibit 8.0a) that had been sent to the members prior to the meeting. It was moved (Polk) and seconded (Persselin) to accept the report as presented. Motion passed unanimously.
b.Performance Audit – Curtis Matthews of Moss Adams presented the 2004 Measure F Performance Audit report (Exhibit 8.0b) that had been sent to the members prior to the meeting. It was moved (Bantillo) and seconded (Ikeda) to accept the report as presented. Motion passed unanimously.
8.1 Measure F Staff Report.
No report.

8.2 Measure F Project Overview and Status.
Susan Davenport of Kitchell presented this report that had been sent to the members prior to the meeting (Exhibit 8.2). It was moved (Gates) and seconded (Williams) to accept the report. Motion passed unanimously.

8.3 Measure F Monthly Summary Financial Report.
This report (Exhibit 8.3) was accepted on Consent Agenda.

8.4 Report on Specialized Instructional Programs (SIP).
Susan Davenport of Kitchell presented this report that had been sent to the members prior to the meeting (Exhibit 8.4). It was moved (West) and seconded (Persselin) to accept the report and remove item from the agenda. Motion passed unanimously.

8.5 Moved to Item 8.0

8.6 Revisions to Bylaws, Definition of Quorum.
Mr. Rice presented the report that had been sent to the members prior to the meeting (Exhibit 8.6) proposing revisions to the language in the CBOC Bylaws defining a Quorum. Mr. Rice presented Mr. Bantillo’s alternate wording. Mr. West offered a friendly amendment incorporating Mr. Bantillo's wording to Mr. Rice's proposed wording, Mr. Rice accepted. It was moved (Williams) and seconded (Gallagher) to accept the motion as amended. Motion passed unanimously. Mr. Rice took an action to revise the Bylaws accordingly and get them posted.

 8.7 Report on Impact of School Construction
Ty Williams presented the report that had been sent to the members prior to the meeting (Exhibit 8.7). It was moved (West) and seconded (Polk) to accept the report as presented. Motion passed unanimously.

9 CBOC Member & Sub-Committee Reports.

 9.1 Chair’s Report. This report was accepted on consent agenda.

9.2 CBOC Web Liason. This report was accepted on consent agenda. There were 153 hits on the CBOC Web Site during the month of December.

9.3 Referrals to Independent Counsel. There were no referrals.

9.4 Report from Committee to write CBOC Annual Report. Mr. Rice provided the draft report. This report to be discussed at March’s meeting.

9.5 Report from CBOC Liaison to District Performance Audit Committee. There was no report.

9.6 Proposed Performance Report Card. Mr. Rice presented on behalf of Mr. Ginsborg. The following members volunteered to be part of the committee:

Alix Gallagher
Ed Ikeda
Alan Williams

9.7 Other
It was moved (Gates) and seconded (Ikeda) to cancel the February 14th, 2005 Committee Meeting. Motion passed unanimously.

10. Items for Future Agendas

11. Adjournment
Meeting adjourned at 8:43 p.m. Next meeting is March 14th, 2005 at Willow Glen High School, 2001 Cottle Avenue.