Bonds and Construction - Measure F - Minutes

Citizens' Bond Oversight Committee
MINUTES
(Approved)

5:30 p.m. January 14, 2003
Room 337
855 Lenzen Avenue
San Jose, CA 95126

1. Call to Order
Chairperson Tate called the meeting to order at 5:32 p.m.

2. Roll Call: The requirements for a quorum were met.

CBOC Members Present: Martin Cohen, Jill Escher, Dave Fadness, Dave Ferguson, Liza Ferras, Allen Rice, Fred Schorr, C.C. Su, Charles Tate, Greg West.

CBOC Members Absent: Todd Elliot, Helen Solinski.

Board of Education Representatives to the Committee Present: Veronica Lewis, Carol Myers.

Staff (SJUSD) Representatives Present: Joe Aversano, Bruce Collins, John Cimino, Charles Corr, Betsy Doss, Florence Eng, Don Iglesias, Jerry Matranga, Dr. Linda Murray, Rosemarie Pottage, and Ty Williams.

Others Present: Doug Williams, Turner Construction, Marilyn Cleveland.

3. Adopt Agenda
It was moved ( Fadness) and seconded (Schorr) to adopt the agenda.
Motion passed unanimously.

4. Approval of Minutes
It was moved (Fadness) and seconded (West) to defer approval of the December minutes to the February meeting. Motion passed 5 to 2 with one abstention. Mr. Collins will verify the email list that the district uses.

5. Public Comment (Speaker Cards)
Tom Myers requested that the suggestions as to what might be done with Special Instructional Program dollars be left open for new employees to have an opportunity to provide input.

Dave Richardson encouraged the committee members to attend the Board Study session regarding Project Labor Agreements (PLA).

Connie Norlander, Robert Sztuk and Dave Sztuk all spoke to potential effects of PLAs.

6. Consent Calendar
There were no items on the Consent Calendar.

7. Old Business

7.1 Pre-school at Family Early Learning Center.

Chairperson Tate notified the committee that the January 23rd Board agenda would have an item recommending the expenditure of Measure F funds for the pre-school portion of the project at 24th and Julian under the Exception Policy.
It was moved (West) and seconded (Ferguson) that the committee endorse the spending not to exceed $2.2M for the construction of classrooms at 24th and Julian to be used for preschool education Exhibit A. The motion failed 5 to 4 with one abstention.
Jill Escher moved that the committee adopt the position that the expenditure could be allowable under measure F however the committee believes that the District and Committee should make efforts to inform the public about the preschool construction program and potential impact on repair and rehabilitations projects.
Motion failed for lack of a second. Dr. Murray stated that the District would make efforts to publicize the plans for preschool facilities and that the documents presented at the meeting would be posted on the web site Exhibit B.

7.2 Implementation Plan Review Criteria.

It was moved (Fadness) and seconded (Rice) to form an ad hoc committee to recommend criteria to be used in reviewing proposed Measure F projects.
Motion passed unanimously.
Mr. Tate, Ms. Escher, and Mr. Rice were appointed to the ad hoc committee.

8. New Business

8.1 Set Calendar for 2003.

It was moved (Fadness) and seconded (Rice) to table this item until the July meeting.
Motion passed unanimously.

8.2 Report Writing Subcommittee.
It was moved (Fadness) to draft a supplemental Report to the Public covering tonight's discussion on Item 7.1.
Motion died for lack of a second.
It was agreed that Mr. Tate and Ms. Escher will work with the District to draft a report relating to Pre-school and Specialized Instructional Programs and bring back to the next meeting for Committee review.

9. Reports

9.1. Chair Report. Chairperson Tate reported that the first CBOC report to the public has been issued to the appropriate media sources and posted on the District web site. He requested that the District include the Executive Summary, and an indicator of where the full report can be found, in the District Newsletter and that the information be sent to schools.

9.2 Implementation Plan Report. Doug Williams of Turner Construction distributed the current status report on the progress being made by Turner in developing the Implementation Plan Exhibit C. Mr. Matranga agreed to provide the Committee with a schedule that will show when the public will be afforded an opportunity to provide input about the Implementation Plan. It was moved (West) and seconded (Ferguson) to accept the report. Motion carried unanimously.

9.3 Auditor Selection Sub-Committee Report. Mr. Schorr distributed a sample of where the Request for Proposal was advertised in the media the next subcommittee meeting is scheduled for March 4th at which time proposals will be reviewed. A pre-proposal workshop had been held and two auditing firms attended.
It was moved (Fadness) and seconded (Tate) to accept the report. Motion passed unanimously.

9.4 Deferred Maintenance Sub-Committee Report. Mr. Cohen distributed the sub-committee's report Exhibit D. It was moved (Fadness) and seconded (Rice) to accept the report. Motion passed unanimously.

9.5 District Staff Report. Mr. Matranga introduced Sally Souders and Al Roosma. Their names have been forwarded to the Board for consideration on January 23rd with a recommendation that they be appointed as members of the CBOC.
Mr. Matranga distributed a Measure F financial report Exhibit E. Mrs. Pottage described the contents of the report.
Mr. Matranga agreed to provide the CBOC with a list of its members community representation categories.
It was moved (Fadness) and seconded (Rice) to accept the report. Motion passed unanimously.

9.6 Web Liaison Report. Mr. Rice reported that since the last meeting there had been 149 hits on the web site and that 51% of those hits were first time visitors to the site. It was moved (Su) and seconded (Ferguson) to accept the report. Motion passed unanimously.

9.7 Bid Process Review Sub-Committee Report. Mr. Su reported that the committee was planning to have a draft outline for the bid process procedure available at the next meeting. It was moved (Fadness) and seconded (Cohen) to accept the report. Motion passed unanimously.

9.8 Other. Mr. Fadness reported that, based upon Marilyn Cleveland's finding that holding regular meetings for agenda development does not rise to the Brown Act definition of a standing committee, the ad-hoc group formed at our December meeting recommend s that the CBOC not appoint a CBOC Executive Committee.

10. Items for Future Agendas.
10.1 Future CBOC meetings at school sites
10.2 Assignment of schools to individual CBOC members
10.3 Set Calendar for 2003 - 2004
10.4 Schedule for public input on Implementation Plan
10.5 Review membership list and category represented
10.6 Inclusion of financial data in reports to public
10.7 Approval of December 02 minutes
10.8 Field trip report
10.9 Interim report on Preschool and Specialized Instructional Programs

11. Adjournment.

Meeting adjourned at 8:42 p.m.