Measure F 2002 Citizen Bond Oversight Committee

Subcommittee Interim Report

12/16/2002

By Subcommittee for Bid Process Review

1. During the entire reporting period, there were no meetings held with Staff.
2. The Subcommittee re-iterated, in its November 2002 interim report and through email message to Staff, its interests in reviewing completed Measure C construction contracts in order for the Subcommittee to gain understanding of change orders. In each of the two previous meetings between the Staff and the subcommittee, agreements were reached for the Staff to select a small number (e.g. five) of competed contracts with change orders having high percentage, or net dollar amount, changes (increase or decrease) for this review.
3. The Subcommittee remains interested in the status of drafting, by Staff or its contracted external resources, the two procedural documents regarding bidding and contracting processing. In November CBOC meeting, Staff had reported its decision to retain Turner Construction Services for drafting these documents.
4. Although the Staff and the Subcommittee have now reached a common understanding as to the scope of the Subcommittee’s assignment (from CBOC) and its interests, there were differing scopes attached to the terms “Bidding” and “Contracting”. In order to more clearly indicate its missions, the Subcommittee requests CBOC in its December 16, 2002 meeting to formally rename this Subcommittee as “Subcommittee for Contract Administration Process Review.”
5. At Staff’s request, a copy of a third-party reference document in PDF file format has been sent to the Staff.
6. The Subcommittee remains awaiting for Staff responses on both change order reviewing and procedural documents drafting issues. There are currently no scheduled meetings with Staff on either of these subjects.

Subcommittee for Bid Process Review:

Dave Ferguson

Liza Ferras

C.C. Su (Chair)

Contact: csu987@hotmail.com