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Community > Bonds and Construction > Measure F > Minutes Citizens Bond Oversight Committee MINUTES Approved
5:30 p.m. February 12,2003 Room 337 855 Lenzen Avenue San Jose, CA 95126
1. Call to Order Mr. West , acting as Chair in the absence of Mr. Tate and Mr. Fadness called the meeting to order at 5:35 p.m. Allen Rice acted as Secretary.
2. Roll Call: The requirements for a quorum were met.
CBOC Members Present: Dave Ferguson, Todd Elliot, Liza Ferras, Allen Rice, Fred Schorr, Sally Souders, C.C. Su, Greg West.
CBOC Members Absent: Martin Cohen, Jill Escher, Dave Fadness, Helen Solinski, Charles Tate.
Board of Education Representatives to the Committee Present: Veronica Lewis, Carol Myers.
Staff (SJUSD) Representatives Present: Bruce Collins, John Cimino, Charles Corr, Florence Eng, Jerry Matranga, Dr. Linda Murray, Pete Pearne, Rosemarie Pottage, and Ty Williams.
Others Present: Doug Williams and Geoff Lightfoot, Turner Construction, Marilyn Cleveland, Attorney, Gary Rummelhoff Board Member.
3. Adopt Agenda It was moved ( Rice) and seconded (Schorr) to adopt the agenda with the following changes: Item 8.1 will be taken out of order after Committee Reports, and Item 8.2 will be removed from the consent agenda. Motion passed unanimously.
4. Approval of Minutes It was moved (Rice) and seconded (Ferras) to approve the December minutes with the following change: Item 9.5, Mr. Matranga’s cover letter that was distributed at the December meeting will be included as an Exhibit to the minutes. Motion passed unanimously. It was moved (Rice) and seconded (Schorr) to approve the January minutes with the following changes: As part of the Chair Report (Item 9.1) add the sentence “ Mr. Tate discussed a Temporary Restraining Order against a named citizen.”, Item 9.7 be changed to reflect that District staff would be presenting the draft outline and not the committee. Motion passed unanimously..
5. Public Comment (Speaker Cards) Katherine Billington, a parent at Gardner Elementary, spoke to concerns that health and safety issues at Gardner would be addressed early in the Measure F Implementation Plan.
6. Consent Calendar There were no items on the Consent Calendar.
7. Old Business
7.1 Pre-school and Specialized Instructional Report.
This report is to be jointly developed by committee members Tate and Escher in conjunction with District Staff and be presented at the next meeting.
8. New Business
8.2 CBOC Membership List and Category Represented. Mr.
Matranga distributed the membership list. It was moved (Rice) and seconded
(Schorr) to accept the report as amended (Exhibit
A).
9. Reports
9.1. Chair Report. There was no report.
9.2 Implementation Plan Report. Geoff Lightfoot of Turner Construction distributed the current status report on the progress being made by Turner in developing the Implementation Plan (Exhibit B).It was moved (Rice) and seconded (Schorr) to accept the report. Motion carried unanimously.
9.3 Auditor Selection Sub-Committee Report. The process is still on schedule, the next meeting is scheduled for March 4, 2003.
9.4 Deferred Maintenance Sub-Committee Report. There was no report.
9.5 District Staff Report. Mr. Matranga distributed materials that were prepared as handouts for Community Budget hearings that the district has been conducting, and an article that was published in BusinessWeek on Nov 22, 2002 that addressed pre-school programs. Mr. Matranga also suggested that the Committee consider helping the District with evaluation criteria for 3 specific areas that offer a wide range of options:
1: Portable Buildings – refurbish, replace or replace with permanent structures. 2: Fields – turf or synthetic materials. 3: Open Classrooms – should they be converted to self-contained rooms with permanent walls.
Ms. Eng presented the January financial report (Exhibit C). It was moved (Ferguson) and seconded (Elliot) to accept the report. Motion passed unanimously.
9.6 Web Liaison Report. Mr. Rice reported that since the last meeting there had been 199 hits on the web site and that 64% of those hits were first time visitors to the site. It was moved (Elliot) and seconded (Schorr) to accept the report. Motion passed unanimously.
9.7 Bid Process Review Sub-Committee Report. Mr. Su distributed a report dated 12/16/02 (Exhibit D), and sub-committee comments on a draft outline prepared by Staff of the Construction Procedure Manual. The outline is a preliminary draft and therefore will not be posted on the web site. It was moved (Rice) and seconded (Ferras) to accept the report. Motion passed unanimously.
9.8 Implementation Plan Review Criteria Ad Hoc Committee Report. There was no report. Member Souders requested that she be included on this committee.
9.9 Other. Mr. Rice requested that Committee Chairs who are absent forward any material for a scheduled report to another member of the committee so that the report can be given.
Mr. West read an e-mail from Helen Solinski stating that she is regretfully resigning from the CBOC (Exhibit E).
8.1 Conflict of Interest and Financial Disclosure Presentation. Marilyn Cleveland gave a presentation as to the rules and requirements governing Conflict of Interest and Financial Disclosure (Exhibits F and G).
10. Items for Future Agendas. 10.1 Future CBOC meetings at school sites 10.2 Assignment of schools to individual CBOC members 10.3 Set Calendar for 2003 - 2004 10.4 Schedule for public input on Implementation Plan 10.5 Committee Position of expenditure of funds for pre-school 10.6 Discussion of Committee support to develop District strategy for handling portables, athletic fields and open classrooms. 10.7 Field trip report 10.8 Interim report on Preschool and Specialized Instructional Programs 10.9 Add Sally Souders to Review Criteria Ad Hoc Committee 10.10 Financial Disclosure Requirements
11. Adjournment.
Meeting adjourned at 8:31 p.m.
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