Submitted to: Citizen’s Bond Oversight Committee

Meeting 4/15/03

Status report for the Deferred Maintenance Sub-Committee

Last meeting with District Staff and Turner Construction 4/9/03

  1. Projection for state funding deferred maintenance declining from recent years.
  2. Current district reserve or baloance for deferred maintenance is $4,469,054.86. See attached report.
  3. It has been agreed to use Measure F for leveraging deferred maintenance funds in order to get the state’s matching share. However, it is agreed that no project on the requirements list to be published in June will be jeopardized due to this.
  4. The definition of deferred maintenance continues to be very difficult to tie down.
  5. Items that may be on the measure F project list could have resulted from years of unavailable maintenance funds and lower priority for maintenance.
  6. The District has improved the efficiency of maintenance creating district teams that completes same kind maintenance throughout the District. They have reduced dependency on school janitorial/other staff.
  7. It was agreed that it would be foolhardy to upgrade schools using Measure F funds and then no to do maintenance on the upgraded facilities. That means if District funding of deferred maintenance is reduced, and it could be zero next year, the District will have to be creative to find funds to sustain the maintenance fund. Bear in mind, the new upgrades will use and create materials and supplies standards that will make the maintenance intervals longer and thus make incremental deferred maintenance $$$ lower.
  8. The Financial Report for Expending Measure F funds will show any uses of deferred maintenance. An example of the report is also attached. Measure C has provided 1.1 million to date. (see the Deferred Maintenance Report)
  9. The Deferred Maintenance Sub-Committee and the District staff discussed future funding of deferred maintenance. The District staff is as frustrated as out committee with the lack of sustained funding of required maintenance. It makes no sense to create new assets and not maintain them to standards so they reach their economic life. The long term projection for properly funding deferred maintenance is BLEAK. The Measure F CBOC will have to monitor deferred maintenance carefully throughout its life. It must not allow the measure F projects to build upgrade facilities without assuring they will be sustained properly.