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Bonds
and Construction - Measure F - Minutes
Citizens' Bond Oversight Committee MINUTES (Approved)
5:30 p.m. June 2, 2003 Room 337 855 Lenzen Avenue San Jose, CA 95126
1. Call to Order Chairperson Tate called the meeting to order at 5:37 p.m.
2. Roll Call: The requirements for a quorum were met.
CBOC Members Present: Todd Elliot, Jill Escher, Dave Fadness, Dave Ferguson, Liza Ferras, Allen Rice, Al Roosma, Fred Schorr, Sally Souders, C.C. Su, Charles Tate, Greg West.
CBOC Members Absent: Martin Cohen.
Board of Education Representatives to the Committee Present: Veronica Lewis, Carol Myers.
Staff (SJUSD) Representatives Present: Joe Aversano, Bruce Collins, John Cimino, Charles Corr, Florence Eng, Jerry Matranga, Dr. Linda Murray, Paul Rische and Ty Williams.
Others Present: Geoff Lightfoot, Doug Williams Turner Construction.
3. Adopt Agenda It was moved (Fadness) and seconded (Roosma) to adopt the agenda. Motion passed unanimously.
4. Approval of Minutes It was moved (Fadness) and seconded (Roosma) to approve the minutes of the May meeting. Motion passed unanimously.
5. Public Comment (Speaker Cards) No public Speaker Cards were submitted.
6. Consent Calendar There were no items on the Consent Calendar.
7. Old Business
7.1 Implementation Plan Review Criteria. It was moved (Rice) and seconded (Roosma) to table this item until the June 24th CBOC meeting. The District staff volunteered to assist in preparing the document.
8. New Business
8.1 Implementation Plan. Mr. Corr presented background items that were taken into consideration in the development of the draft plan. Those items included: 1. Equity based on District standards, not dollars spent per site, is our focus. 2. Project quantities (size) are subject to change. 3. Project scheduling is subject to change. 4. Projects currently listed for “District Facilities” will now be labeled “District Wide Facilities”. 5. The District is developing a plan to be able to complete all of the Priority 3 projects. 6. The Implementation Plan will remain fluid for its duration. Mr. Lightfoot distributed the draft Implementation Plan and described in detail the format using one representative school as an example. Some specific changes were suggested by the Committee. Those changes include : 1. Clarify categories of ‘Modernization’. 2. Insert a page for Downtown College Prep as a placeholder until there is a site determination. 3. Break out Special Ed and Technology by site. 4. Change the wording from ‘District facilities’ to District-wide facilities’ for clarification. The committee agreed to submit all questions and concerns via e-mail to Help_Construction@sjusd.org the district will broadcast all questions and responses to the entire committee. Mr. Rice requested that a set of standards that the District is moving the schools toward be shared with the Committee. Ty Williams will provide that document. It was moved (Fadness) and seconded (West) to continue discussion of the IP at the June 24th CBOC meeting. Motion passed unanimously.
8.2 Nominating Committee Report. Mr. Elliott, committee chair, presented the following slate of nominees: Chair Mr. Fadness Vice-Chair Mr. West Secretary Mr. Rice It was moved (Fadness) and seconded (Roosma) to accept these nominations with the caveat that nominations remain open until closed at our July 21st CBOC meeting. Motion passed unanimously.
9. Reports
9.1. Chair Report. Chairperson Tate presented his report (Exhibit A). Included was a list of schools and the name of the CBOC member assigned to each school (Exhibit B). It was moved (Elliott) and seconded (West) to accept this report. Motion passed unanimously.
9.2 Performance Audit Steering Committee Report. It was announced that Joe Aversano will serve as Chair for the Performance Audit Steering Committee and that the recommendation is to transfer the contract to Moss Adams, taking advantage of a 20% discount over PWC’s original price. It was moved (Fadness) and seconded (Su) to support that recommendation with the understanding that Curtis Matthews would provide oversight of the work, that sufficient staffing would be made available by Moss Adams, and that the contract was to be governed by the original schedule and specifications.
9.3 Expenditure Efficiencies Sub-Committee report. Mrs. Escher had to leave the meeting so this item was deferred until the June 24th CBOC meeting.
9.4 District Staff report. Mr. Matranga distributed a Technology Presentation (Exhibit C) that had been prepared for the Board. He introduced Paul Rische, Director of Technology who reviewed the District Technology Plan materials that had been distributed to the CBOC members that had volunteered to review the Technology Plan. Mr. Corr showed the Committee a copy of an e-mail that he had sent to the principals introducing the CBOC member that had been assigned to that school (Exhibit D) It was moved (West) and seconded (Fadness) to accept the report. Motion passed unanimously.
10. Items for Future Agendas. 10.1 Future CBOC meetings at school sites 10.2 Set Calendar for 2003 – 2004 - July 21 meeting 10.3 Election of Officers - July 21 meeting 10.4 Implementation Plan Review Criteria - June 24th meeting 10.5 Implementation Plan – Review immediate start up projects- June 24th meeting 10.6 Implementation Plan – Overall plan review- June 24th meeting
11. Adjournment. Meeting adjourned at 9:19 p.m.
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