Community > Bonds and Construction > Measure F > Minutes

SJUSD Measure F
Citizens Bond Oversight Committee
MINUTES
(Approved)
July 11th, 2005
District Office, Room 337
855 Lenzen Avenue, San Jose

  1. Call to Order
    2.

    Chairman Rice called the meeting to order at 6:07 p.m.

  2. Roll Call: The requirements for a quorum were met.

    3. Committee Members Present: Michele Gates, David Ginsborg, Ed Ikeda, Wolde Loul Kassa, Paul Manley, David Persselin, Paul Polk, Allen Rice, Greg West, Alan Williams.

    Committee Members Absent: Stephen Bantillo, Dave Ferguson, Alix Gallagher.

    Board of Education Representatives to the Committee: Veronica Lewis.

    SJUSD Staff Representatives Present: Steve Adamo, John Cimino, Florence Eng, Ada Poon, Paul Rische and Ty Williams.

    Program Management: Susan Davenport of Kitchell CEM.

  3. Adopt Agenda
    4.

    It was moved (Ikeda) and seconded (Kassa) to adopt the agenda. Motion passed unanimously.

  4. Approval of Minutes
    5.

    It was moved (Manley) and seconded (Polk) to amend the minutes of the June 13th meeting and include the memo read at the meeting by Mr. Manley for Item 9.5. It was moved (Ginsborg) and seconded (Ikeda) to accept the remarks with Mr. Williams quote removed from the memo and post to the web. Motion passed unanimously.

  5. Public Comment
    6.

    Mr. Myers expressed a concern regarding the Board of Education accepting a bid (when only one bidder submits a bid). Ms. Veronica Lewis stated that she would provide the backup information provided to the Board for their consideration on the contracts/bids in question. Ms. Susan Davenport will provide a summary of all Measure F contracts awarded when only a single bid was submitted.

    Mr. Senigaglia expressed a concern with work from a previous measure being redone with Measure F funds. Mr. Senigaglia also expressed his concern that the District did not adequately communicate the work to the community. Ms. Veronica Lewis will check the process used for notifying the community of work to be performed on the sites. CBOC members will be notified when Community Meetings are scheduled.

    Ms. Huddlestun voiced a concern regarding Hacienda Elementary School existing conditions of the Multi-Use Building. Ms. Huddlestun requested the District review the existing conditions and upgrade the multi-use building to meet current standards. Ms. Veronica Lewis replied that the District will review the existing conditions to ensure appropriate, necessary and equitable upgrades are performed.

    Mr. Pizzo expressed a concern with Measure F issues concerning Hacienda ESM. Mr. Pizzo would like the District to have an open public forum in addition to BOE, CBOC, and site specific community meetings, to present and explain major changes, approved and proposed, to the Measure F Implementation Plan. Kitchell will resume its practice of including changes to the implementation plan matrix in its monthly reports to the CBOC.

  6. Consent Calendar — Items marked (*) (Items 8.1, 9.1 and 9.2)
    7.
    It was moved (Persselin) and seconded (West) to approve the consent calendar. Motion passed unanimously.
  7. Special Business
    8.
    7.1 Election of Officers for 2005 — 2006 Year
Chair — Allen Rice was re-elected to be Chair.
Vice-Chair — Greg West was re-elected to be Vice-Chair
Secretary — David Persselin was elected to be Secretary.
    .
  1. New Business
8.1 (*) Measure F Staff Report This report (Exhibit 8.1) was accepted on consent agenda. 8.2 Measure F Project Overview and Status Susan Davenport of Kitchell presented this report (Exhibit 8.2 and 8.2a) that had been sent to the members prior to the meeting. Ms. Davenport’s presentation focused on close-out reports. It was moved (Polk) and seconded (Ikeda) to accept the report. Motion passed unanimously. 8.3 Measure F Technology Project Status Paul Rische presented this report (Exhibit 8.3, 8.3a, and 8.3b) that had been sent to the members prior to the meeting. It was moved (West) and seconded (Ginsborg) to accept the report. Motion passed unanimously.
  1. CBOC Member & Sub-Committee Reports.
9.1(*) Chair’s Report.This report was accepted on consent agenda 9.2 (*)CBOC Web Liaison. This report was accepted on consent agenda. 9.3 Meeting Schedule for the Coming Year
Mr. Polk presented the proposed meeting calendar for the 2005-2006 year (Exhibit 9.3).
It was moved (Gates) and seconded (Ginsborg) to accept meeting calendar. Motion passed unanimously. 9.4 Referrals to Independent Counsel. There were no referrals. 9.5 Other

Mr. Ginsborg requested copies be printed double sided.
Mr. Ginsborg requested the District ensure doors to the building will be open after hours.
Mr. Ginsborg requested Chair Communications with the Community be cc’d to other members.
Mr. Kassa and Mr. Rice recognized Mr. Manley’s contributions as CBOC Secretary during the past year.
  1. Items for Future Agendas
    2.

10.1 Staff Report
10.2 Project Overview and Status Report including Bid Summary, Trend Graph and revised project Matrixes
10.3 Public Involvement and Notification
10.4 Process to revisions in the Implementation Plan
10.5 Financial Reports
10.6 DSA Impact on Project

  1. Adjournment
 Meeting adjourned at 9:05 p.m. Next meeting is October 17, 2005 at Gunderson High School, 622 Gaundabert Lane.