San Jose Unified School District

ADMINISTRATIVE SERVICES

Date: July 11, 2003

To: Measure F Citizens’ Bond Oversight Committee

From: Jerry Matranga

Re: Staff Report for CBOC Meeting on July 21, 2003

Implementation Plan

In an effort to assure a complete and comprehensive Implementation Plan, which appropriately considers the vast amount of staff, consultant, and community input received, I have directed staff to extend the deadline for completion. While time is of the essence, it is understood that this is a large complicated plan encompassing many dollars and varied scopes of work over a lengthy period. I believe it is imperative that the plan be well thought out and fine tuned to the extent possible prior to bringing it forward for the Board of Education approval.

With the revised draft of the Implementation Plan available, I have requested Curtis Matthews, the performance auditor, to review the scope and schedule of work and provide an analysis indicating his recommendations for the appropriate staffing level required to support such a program. In addition, we have requested that he review the content and supporting documentation for the plan and indicate areas where additional information would better illustrate the standards and criteria used to arrive at the solutions provided.

Further it is important that the plan explore and bring forward viable alternative delivery methods to maximize the impact of bond funds. As such, I have directed staff to research the potential of accelerating the schedule to save the anticipated escalation, while maintaining a cash flow, which supports the tax cap of $60 per hundred thousand in, assessed valuation allowed by the Bond Measure. Staff in conjunction with Turner Construction and the District financial adviser is studying the potential impact of such a strategy on the work scope to be completed. Early indications are positive but further detailed study is necessary to determine the viability of such an approach.

CBOC -2- July 11, 2003

Replacing a Committee Member

I have learned that, in addition to Marty Cohen. Liza Ferras is resigning from the committee. Her correspondence follows:

Contents of Email from Liza Ferras to Lynn Raspone

Dated July 11, 2003

Lynn,

Please tell Jerry that I am sad to say that I will be resigning from CBOC immediately. I am starting a new business venture and all of my time and effort need to go into it. I have contacted Dave Fadness to see who to send my resignation letter too.

I have enjoyed the time I have spent on CBOC. It has been an interesting learning experience. I have only worked in the private sector and things are handled a lot differently.

I have really been impressed with the professionalism and expertise of all the departments that I have come in contact with at the San Jose Unified School District. Especially, Gerry, Chuck Corr, and Ty. They certainly have bent over backwards to work with the CBOC. They do a great job.

You have also done a great job in working with us. Thank you.

Best regards,

Liza Ferras

I have reviewed Board Policy and Committee By-Laws. The replacement process for Committee members is contained in the Bylaws (Section 3.3).

Measure F Expenditure Plan

Staff is bringing an amended Measure F Expenditure Plan for the 2003 - 04 fiscal year for the Board of Education’s consideration at the 8/07/03 Board Meeting (Exhibit G). This expenditure plan acknowledges that the Implementation Plan will not be adopted by the board prior to the beginning of necessary design work on certain projects scheduled for construction in the Summer of 2004. The proposed plan outlines the procedure for obtaining Board approval, upon CBOC review, to expend Measure F funds in the 2003 - 04 fiscal year prior to the adoption of the Implementation Plan.

Project Labor Agreement

As directed by the Board of Education, staff has entered into discussions with the Trades Council to determine if a Project Labor Agreement (PLA) for the Measure F program would be in the best interest of the District and our community. Two meetings have taken place where the basic tenants of the proposed PLA were discussed as well as the general interests of the District, the Trades Council and their constituency. In keeping with the direction of the Board, staff will be soliciting input from the various other concerned parties to determine which issues, if any, are problematic and what may be done to mitigate them. Our goal is to search out common ground upon which all parties can participate in a fair and reasonable program, while protecting the salaries and benefits of the tradesman performing the work in accordance with State law. Our intent is not to enter into an agreement that is onerous or punitive to the point at which it dissuades honest, quality nonunion contractors from bidding our projects. We believe reduced competition of this kind will drive costs upwards and have an overall negative impact on the Measure F program. Additional meetings are scheduled to continue the discussions, and staff will bring information to the CBOC for their comment when appropriate.

Technology

Staff is recommending to the Board (Exhibit C) that we move ahead with the initial technology purchases prior to full Measure F Implementation Plan approval. The specific items are computers for new teachers and hardware for a new Transportation system.