SJUSD Measure F

Citizens Bond Oversight Committee

 

MINUTES

(Approved)

July 21, 2003

Room 337

855 Lenzen Avenue

San Jose, CA 95126

 

1. Call to Order

Chairperson Tate called the meeting to order at 5:35 p.m.

 

2. Roll Call: The requirements for a quorum were met.

CBOC Members Present: Todd Elliot, Jill Escher, Dave Fadness, Allen Rice, Al Roosma, Fred Schorr, C.C. Su, Charles Tate, Greg West.

 

CBOC Members Absent: Dave Ferguson, Sally Souders.

 

Board of Education Representatives to the Committee Present: Veronica Lewis, Carol Myers, Linda Murray.

 

Staff (SJUSD) Representatives Present: Joe Aversano, Bruce Collins, John Cimino, Florence Eng, Jerry Matranga, Paul Rische, and Ty Williams.

 

Others Present: Doug Williams Turner Construction, Mary Morris and Lee Salen of HCM Architects.

 

3. Adopt Agenda

It was moved (Fadness) and seconded (West) to adopt the agenda. Motion passed unanimously.

 

4. Approval of Minutes

It was moved (Fadness) and seconded (Rice) to approve the minutes of the June 24^th meeting. Motion passed unanimously.

 

5. Public Comment (Speaker Cards)

Andrea Wheeler (Willow Glen Elementary Parent) requested consideration of a 2-story classroom building at that site and expressed concern about rushing approval of the Implementation Plan. She was also concerned that responses to public comment captured at community meetings had not been posted to the District Web site.

 

6. Consent Calendar

On request by Mr. West, all Consent Calendar items were pulled for discussion.

 

7. Old Business

 

7.1 Implementation Plan Update.

Doug Williams, along with Mr. Salin and Ms. Morris gave a PowerPoint presentation (Exhibit A) that reviewed the steps that have been taken in the development of the Implementation Plan, the criteria used for priority scheduling and a description of the steps that will be used in creating specific design documents. Mr. Williams distributed a handout (Exhibit B) showing examples of the contents of other volumes in the Implementation Plan. Mr. Williams also distributed a package of supplemental information for the draft Implementation Plan.

 

Member of the public Helen Brady expressed concerned about the impact of building parking lots that will displace tennis courts and other school facilities. Member of the public Andrea Wheeler expressed concern about the impact on campus resources of a multi purpose room at Willow Glen Elementary.

 

It was moved (Fadness) and seconded (Roosma) to accept staff reports. This motion passed unanimously.

 

It was pointed out that the plan itself was in constant change, but too large to post. The public would be able to view the actual document by contacting the office of Ty Williams.

 

7.2 Initial Technology Purchases.

Mr. Rische distributed a description of two proposed technology expenditures that require prompt action (Exhibit C). He asked the committee to recommend these expenditures to the board.

It was moved (Rice) and seconded (Schorr) to recommend Board approval; motion passed unanimously.

 

8. New Business

8.1 Election of CBOC Officers for 2003-2004.

Mr. Elliott recommended the following slate of candidates:

            Chair              Dave Fadness

            Vice-Chair     Greg West

            Secretary       Allen Rice

Chairperson Tate called for nominations from the floor. None were offered. Chairperson Tate closed nominations. It was moved (Elliott) and seconded (Schorr) to elect the slate of candidates. That motion passed unanimously.

 

8.2 Set Calendar for 2003-2004.

Mr. Fadness had prepared a list of tentative dates for CBOC meetings through July 2004.

It was moved (Schorr) and seconded (Elliott) to accept those dates. The motion passed 7 to 1 (Mr. Roosma dissenting; Ms. Escher had left).

 

All meetings are scheduled for 5:30pm in room 337 at 855 Lenzen Avenue. Staff will

investigate holding some meetings at school sites. The approved dates are:

            August 11, 2003                              February 9, 2004

            September 8, 2003                         March 8, 2004

            October 13, 2003                             April 12, 2004

            November 10, 2003                                    May 10, 2004

            December 8, 2003                          June 14, 2004

            January 12, 2004                             July 12, 2004

 

8.3 Appoint Chair for Deferred Maintenance Sub-Committee.

Charles Tate agreed to serve as the Chair of this Sub-Committee.

 

8.4 Continuation of 2002-2003 Exception Process until Implementation Plan is approved by Board of Education.

Mr. Matranga described a proposed Board Item to continue the exception process until the Implementation Plan is approved by the Board, currently scheduled for September. He asked the CBOC to support this item.

 

 

9. Reports

 

9.1. Chair Report. It was moved (Elliott) and seconded (Fadness) to accept the report (Exhibit E). The motion passed unanimously.

 

9.2 Performance Audit Steering Sub-Committee. There was no report.

 

9.3 Deferred Maintenance Sub-Committee report. Mr. Tate reported that he had received the 5-year Deferred Maintenance Plan and that his committee got a copy of the 5-year plan that was submitted to the State. He also reported that the District planned to update the 5-year plan and will have a public hearing of the updated plan before submitting it to the State. No written report was submitted.

 

9.4 District Staff. Mr. Matranga had distributed his report prior to the meeting

(Exhibit F). It was moved (Elliott) and seconded (Fadness) to accept the report. The motion passed unanimously.

 

9.5 Web Liaison. Mr. Rice reported that the statistics on visits to the web page would be changed to be monthly rather than from CBOC meeting to CBOC meeting. There was no written report.

 

9.6 Bid Process Review. Mr. Su reported that he had an opportunity to review a draft of the Procedures Manual with Ty Williams. He recommended that all references to Measure F be removed from the document so that it would be clear that the Procedures are stand-alone district standards and do not relate specifically only to Measure F. Ty Williams agreed to email a copy of the manual in its current state to Mr. Su. Staff also agreed to remove references to Measure F. There was no written report.

 

9.7 Financial Report. Ms Eng distributed the financial report through May 21^st (Exhibit G). It was moved (Fadness) and seconded (West) to accept the report. The motion passed unanimously. No financial report is expected at the Aug. meeting, because reporting changes to the accrual method for the September report to the State. A report in accrual format will be expected in September.

 

9.8 Expenditure Efficiencies Sub-Committee. There was no report.

 

9.9 Pre-school and Specialized Instructional Program. There was no report.

 

9.10 Other. Mr. Roosma mentioned a concern from community member Gerald Norve, that various spending resolutions by the School Board failed to show the bond source, C or F. District agreed to provide this information in future resolutions 

10. Items for Future Agendas.

10.1 Future CBOC meetings at school sites

Mr. Fadness requested that staff submit their recommendations for school site locations in the CBOC’s 2003-2004 Meeting Calendar (Ref: Item 8.2 above) for distribution at our August meeting.

 

10.2 Review of Deferred Maintenance Plan

 

11. Adjournment.

Meeting adjourned at 9:07 p.m.