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Over
the course of the past two months we have set about revising the Draft
Implementation Plan (IP). We have collected input from the CBOC, District
Staff, Site Administrators, Teachers and community groups and individuals.
This input has been evaluated and the items which fit within the scope
of the plan and meet the plans criteria have been incorporated. The
Program Manager and our existing project team in conjunction with the
School Construction department
have reviewed internally the scope, schedule, and budget for
the plan, as well as the criteria on which it was based. Where appropriate
adjustments have been made. We feel that the plan which is being presented
as the final Draft for the CBOC’s review and for the Board of
Trustees consideration is a solid map for the implementation of the
facility improvements funded by Measure F and the other identified funding
sources. It should be understood that this plan is a living document
and will be revised as conditions within the District change. Many factors
could necessitate a change in the IP including a significant decline
in enrollment, attendance boundary re-alignments, school consolidations,
and other issues which would represent a significant shift in current
conditions.
The following are the changes in the plan which represent the most significant
revisions to the Draft Implementation Plan; Rev. 1 published 6/24/03.
This is by no means an exhaustive list, but an attempt to present the
high points with the criteria justifying the change.
1. Paving, Parking, Bus Turnouts;
As suggested by CBOC Member Jill Escher, the paving, parking and bus
turnouts were re-evaluated to validate their designation as a Priority
1 - Safety item. The majority of the individual scopes of work indicated
under this heading are considered safety related in nature and were
left unchanged. However, some were shown not to be, and others were
identified as being completed under other ongoing programs. In addition
through further discussions with the Transportation Department and site
staff some were identified as having to great of an negative impact
on the site to justify the project.
2. Portable Replacement with Portables
Due to the favorable design of the old portables there has been a preference
expressed by district office and site staffs to retain and refurbish
these buildings rather than replace with the new portable construction.
A study was undertaken to identify which buildings within current inventory
where either lacking Division of the State Architect approval for their
current installation or were in a significant state of disrepair making
refurbishment cost prohibitive. These buildings continue to be shown
as being replaced in the IP and the balance have been removed from the
plan and are completing the refurbishment process through Measure C,
Scope C.
3. Portable Replacement with Permanent Construction
Concern had been expressed that site size had not been taken into consideration
when evaluating which sites should receive permanent 2 story construction
in the portable replacement program. District staff agreed that this
should have been a consideration in that evaluation and developed a
revised set of criteria which incorporated that concern. The only significant
change based on the new criteria (see attached) is the provision of
a new 2 story classroom building at Willow Glen Elementary.
Previously,
the original criteria only considered total % of classrooms which were
portable, and of those the total percentage which were of the older
design.
The additional criteria expanded the concern to sites whose acreage
is significantly less than that recommended by the California Department
of Education for the capacity (potential enrollment based on the number
of classrooms) of students.
4. On-going replacements
The scope f work included replacement of carpeting, roofing systems,
and interior and exterior paint. The original scope was refined by applying
life cycle duration recommended
in the State of California Deferred Maintenance Guidelines to the current
installations and limiting the work to systems which would exceed that
duration during the time frame for the Measure F implementation.
This sums up the areas of significant change in scope or criteria. Numerous
other changes have been incorporated as refinements of the previous
data were completed.
While this
IP is a solid road map for the future it is based on current District
conditions and projections. As conditions change or areas are identified
which require additional review the plan will be revised as necessary.
A procedure has been established for how and under what authority the
plan can be changed and what approvals are necessary for those changes.
This procedure is included in the procedures manual. Item
7.2 - Old Business Staff
was directed to gain an estimate for the posting of the IP on the CBOC
web site. Please see the attached estimate. These are presented as budgetary
numbers as the volume of the backup documentation is significant and
this effort is difficult to estimate without knowing how much of the
documentation would actually be posted.
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