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Bonds and Construction - Mesaure F - Minutes SJUSD Measure F MINUTES September 8, 2003
The Committee gathered at 5:30 and were given a guided tour of the Campus, in relation to work to be done under Measure F, conducted by John Cimino. 1. Call to Order Chairman Fadness called the meeting to order at 6:30 p.m. 2. Roll Call: The requirements for a quorum were met. Committee Members Present: Jill Escher, Dave Fadness, Dave Ferguson, Allen Rice, Al Roosma, Sally Souders, C.C. Su, Charles Tate, Greg West. Committee Members Absent: Fred Schorr, Mr. Elliott has resigned from the Committee. Board of Education Representatives to the Committee Present: Veronica Lewis, Carol Myers. Staff (SJUSD) Representatives Present: Joe Aversano, Rose Bedard-Carr, Pat Cole, Bruce Collins, John Cimino, Pat Day, Florence Eng, Jerry Matranga, Linda Murray, Pete Pearne, Sonia Schurr and Ty Williams. Others Present: Geoff Lightfroot and Doug Williams -Turner Construction, Phil Henderson-attorney, Gary Rummelhoff-Board Member, Curtis Matthews. 3. Adopt Agenda It was moved (Tate) and seconded (Escher) to adopt the agenda. Motion passed unanimously. 4. Approval of Minutes It was moved (Tate) and seconded (Escher) to approve the minutes of the August 11th meeting, with a minor change. Motion passed unanimously. 5. Public Comment (Speaker Cards) Bob Mulvany (Willow Glen Elementary parent) recognized the District for adding a two-story classroom building at that site, but requested that the District consider doing the work sooner than shown in the current schedule. (Mr Mulvany's comments, Exhibit A.) District to respond at the next meeting. 6. Consent Calendar It was moved (Rice) and seconded (Su) to approve items on the consent calendar. Motion passed unanimously. 7. Old Business 7.1 Implementation Plan Presentation. Content and components of the latest version of the IP were presented (Exhibit B) by Geoff Lightfoot and others. Detailed support for various planned expenditures over $500,000 was provided to the Committer during this presentation, for review by them later. Lee Salen pointed out that the IP, once accepted, would probably change, and suggested a set of threshold indicators that might cause it to be sent to the Board of Education for review. These would be; 1) a change of more than $100, 000 in cost, 2) a change of more than 25% in a project budget, or 3) a change of more than 1 year in a project duration. Mr. Salen also suggested that it be made a standard practice to report actual expenditure of bond funds against the budget no less frequently than quarterly. It was moved (West) and seconded (Su) to accept the report. Motion passed unanimously. The Committee requested that the District perform one final check with the principals and the School Site Committees to identify any significant items that do not appear in the Implementation Plan. The District staff agreed and will schedule meetings with Principals to review the plan for their schools. 7.2 Posting of IP Documentation on the CBOC Web site. This item was deferred until the next meeting. 8. New Business 8.1 Performance Audit Update. Curtis Matthews gave an oral report on the Performance Audit, emphasizing the work that is being done on the Procedures and Policies Manual. Mr. Matthews comments are in (Exhibit C). It was moved (West) and seconded (Rice) to accept the report. Motion passed unanimously. 9. District Reports 9.1. Administration. Mr. Matranga had provided his report to the Committeee prior to the meeting (Exhibit D). Discussion ensued regarding the District’s work with the Trades Council and other organizations on the content of a possible Project Labor Agreement (PLA). It was moved (Tate) and seconded (Roosma) to accept the report. The motion passed unanimously. 9.2 Program. The report from Ty Williams (Exhibit E) was accepted as part of the Consent Calendar. 9.3 Finance. Mrs. Eng’s report (Exhibits F1,F2,F3,F4,F5) were accepted as part of the Consent Calendar. 10. CBOC Reports 10.1 CBOC Web Liaison. Mr. Rice’s report (Exhibit G) was accepted as part of the Consent Calendar. 10.2 Deferred Maintenance Sub-Committee. There was no written report. 11. Items for Future Agendas. 10.1 Recommendation as to what supporting documents for the Implementation Plan should be posted on the web site. 10.2 Review of Deferred Maintenance Plan 10.3 Implementation Plan Presentation 10.4 Change Order Process – Best Practices 12. Adjournment. Meeting adjourned at 9:58 p.m. |