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Bonds and Construction
- Measure F - Minutes
SJUSD Measure F MINUTES October 13, 2003 The Committee gathered at 5:30 and was given a guided tour, by John Cimino, of the Gunderson Campus, focusing on work to be done under Measure F. 1. Call to Order Chairman Fadness called the meeting to order at 6:30 p.m. 2. Roll Call: The requirements for a quorum were met. Committee Members Present: Jill Escher,
Dave Fadness, Dave Ferguson, Allen Rice, Fred Schorr, Sally Souders,
C.C. Su, Charles Tate, Greg West. 3. Adopt Agenda It was moved (Tate) and seconded (Rice) to adopt the agenda. Motion passed unanimously. 4. Approval of Minutes It was moved (West) and seconded (Souders) to approve the minutes of the September 8th meeting, with a minor change to add a comment from the public. Motion passed unanimously. 5. Public Comment (Speaker Cards) Jeri Arstingstall a member of the Gunderson community requested that portable replacement consider a one-story structure instead of two-stories at Gunderson. 6. Consent Calendar - Items marked (*) [Items 9.1, 9.2, 9.3, 10.1, and 10.2]
Mr. Fadness pulled item 10.1 from the
consent agenda. 7. Old Business 7.1 Implementation Plan Presentation. The final draft of the Implementation Plan was presented and explained in a report ( Exhibit A) by Geoff Lightfoot and Ty Williams. Mr Tate expressed concern about program costs, which had risen $10 million dollars over previous estimates, to a total of $18 million. Mr. Matranga explained that this was due to the omission, in previous discussions, of the costs of contracted, project specific management, which could historically be expected to run $1.5 million per year over the 7 years remaining lifetime of the Bond. Mr. Matranga will be verifying, with the State Attorney General, that this expenditure can legally be drawn from Measure F funds. Mr. Rice asked, given that the District is considering closing some schools, what would happen to Plan funds that are currently allocated for those schools. Answer: the funds would be kept within the purview of the CBOC, and replanned. Priorities for reallocation would be: 1) to ensure that the closed school was a marketable and useable property, 2) to ensure that schools affected by the shifted students were able to carry the additional load, and 3) to other schools as needed. Philip San Filipo expressed a concern that the stadium lighting planned in the IP, at some high schools (Gunderson, San Jose High, and Pioneer), might make night games more likely, with possible associated traffic and other problems. Mr. Rice and Mr. Su recalled that night games, among other paid uses of the sports fields, had specifically been included as part of the cost justification for using artificial turf, at meetings where that had been discussed. Ty Williams indicated that the decision to include this lighting was still not firm and that the dollar amounts were only present in the plan as planning tools. Fadness requested that forecasted revenue from night games not be included in cost estimates for artificial turf. Mr. Rice asked what was to be done with the set of comments on the IP submitted by school principals, that had been provided to the Committee along with the IP. It was the sense of the Committee that this list be posted on its website. Mr. Collins agreed to work with Mr. Rice to do this. It was moved (West) and seconded (Su) to recommend approval of the IP to the Board of Education. Motion passed unanimously. It was moved (West) and seconded (Rice) to accept the Turner report. Motion passed unanimously. 7.2 Posting of IP Documentation on the CBOC Web site. Mr. Tate withdrew the original motion to post every document, including support material on the District website. It was moved (Tate) and seconded (Rice) to post the Implementation Plan (after Board of Education approval) and the Procedures Manual (when completed) on the CBOC portion of the district web site. Motion passed unanimously. Mr. Collins will email the CBOC with a proposal as to how the IP will be posted so that the size of the document does not present an undue hindrance to viewing the plan on-line. 8. New Business 8.1 Staff Response to request for a 2-story structure at Willow Glen Elementary. The positive response to this request was included in the amendments to the Implementation Plan (Item 7.1). It was moved (Rice) and seconded (West) to accept the report. Motion passed unanimously. 9. District Reports 9.1. Administration. The report from Mr. Matranga (Exhibit B) was accepted as part of the Consent Calendar. 9.2 Program. The report from Ty Williams (Exhibit C) was accepted as part of the Consent Calendar. 9.3 Finance.
Mrs. Eng's report (Exhibits D,E1 through E14)
were accepted as part of the Consent Calendar.
10.1 Chair Report. Mr. Fadness introduced Alan Williams and Stephen Bantillo who were in attendance. Their names and Dennis Reid’s will be recommended to the Board of Education on Oct 16th as new members of the CBOC. 10.2 CBOC Web Liaison. Mr. Rice’s report was accepted as part of the Consent Calendar. Committee's website hit count for the month of September was 439. 10.3 Deferred Maintenance Sub-Committee. There was no written report. 10.4 District's Measure F Performance Audit Steering Committee. Mr. Schorr distributed the Steering Committee report (Exhibit F). It was moved (Rice) and seconded (Escher) to accept the report. Motion passed unanimously. 11. Items for Future Agendas. 11.1 Review of Deferred Maintenance Plan 11.2 Change Order Process – Best Practices 11.3 Project Labor Agreements – 11/8/03 11.4 Disposition of Furniture and Equipment – 1/12/04 11.5 Performance Audit report – 12/8/03 11.6 Financial Audit – 12/8/03 12. Adjournment. Meeting adjourned at 8:03 p.m. |