Community > Bonds and Construction
> Measure F > Minutes SJUSD Measure F 1 Call to order Chairman Rice called the meeting to order at 6:17 p.m. 2 Roll Call: The requirements for
a quorum were met. 3. Adopt Agenda To allow for Mr. Ginsborg's need to leave the meeting early, proposed item 9.3 was moved to the top of the agenda. It was moved (Ikeda) and seconded (West) to adopt the revised agenda. Motion passed unanimously. 4. Approval of Minutes It was moved (Ikeda) and seconded (Kassa) to accept the Minutes of the July 11th meeting as presented and post them to the website. Motion passed unanimously. 5. Public Comment 6 .Consent Calendar – Items marked (*) (Items 9.1 and 9.2) It was moved (West) and seconded (Ikeda) to approve the consent calendar. Motion passed unanimously. 7. Special Business. No Items 8. New Business Ty Williams summarized the report on the Family Early Learning Center
(Exhibit 8.1), with particular
emphasis on the status of the $500,000 City of San Jose contribution that
has not yet been received. In response to questions from committee members,
staff explained that savings exceed $500,000, so no additional Measure
F contribution will be needed to complete the project in the event the
City does not honor its commitment. Susan Davenport of Kitchell presented this set
of related reports that included the Reconciliation Report (Exhibit
8.2a), the Status Report (Exhibit
8.2b), the Contingency Report (Exhibit
8.2c), the Cash Flow Report (Exhibit
8.2d) and the Board of Education Report (Exhibits
8.2e). Ms. Davenport demonstrated how each of these reports reconciles
with the others and provides a comprehensive overview of project status,
expenditures and encumbrances and changes to the program contingency.
She noted that no program contingency has yet been allocated to unfunded
Priority IV projects, and would likely not be until more projects have
been closed out. In response to a question from Mr. Alan Williams, Ms.
Davenport indicated that trend graphs would be included in future reports. C.Measure F Quarterly Financial Report
Ty Williams and a team consisting of District staff and consultants presented
an overview of the Central Kitchen Project (Exhibits
8.4a and
8.4b). The presentation included a discussion of the project design
benefits, site selection process, comparisons to similar facilities, and
the budget, which is currently estimated at $2.8 million above the adopted
Implementation Plan amount. Budget items not in the original budget include
land acquisition ($650,000), automated pizza and food packaging equipment
($750,000), utility and fire prevention upgrades ($830,000), and cost
escalation due to delay of the project ($250,000). Additionally, recent
bids came in at approximately $300,000 over estimates, reflecting current
post-Hurricane Katrina market conditions. The recovery plan includes $1,100,000
of Measure C funds, $500,000 of deferred maintenance funds, and $1,200,553
from Measure F Program Contingency. It was moved (Kassa) and seconded
(Manley) to accept the report. Motion passed unanimously. Mr. Rice summarized the report (Exhibit 8.5), which noted that single bids occasionally result from a competitive bidding process, and that District staff make a determination as to whether to re-bid or to recommend the single bidder. In general, the single bid will only be recommended in cases where schedule, cost, quality or safety could be compromised by a re-bid. Ms. Davenport agreed to note any single bid contract awards in future Board Reports. It was moved (Williams) and seconded (Ikeda) to accept the report. Motion passed with 8 in favor, 1 opposed. F. CBOC Webpages Maintenance Mr. Rice reported he had received comments from the public that items on the CBOC website were difficult to find. Mr. Manley noted that the History section of the website appeared not to have been recently updated. Mr. Manley volunteered to work with Ty Williams and Liliane Patel at the District to update the website and insure that items could be easily found. 9.CBOC Member & Sub-Committee Reports. A. (*) Chair’s Report. This report was accepted on consent agenda. B. (*) CBOC Web Liaison. This report was accepted on consent agenda. C.Possible CBOC Committee Membership (This item was handled prior to item 8.1 in the meeting business.) Mr. Ginsborg agreed to serve as chair of the sub-committee responsible for drafting the Annual Report, and Mr. Alan Williams, Mr. Manley and Mr. Kassa volunteered to assist. Mr. Ferguson and Mr. Manley volunteered to serve as the CBOC representatives to the Performance Audit Steering Committee. D. Referrals to Independent Counsel.There were no referrals. E. Other. No Items. 10.Items for Future Agendas A.Draft CBOC Annual Report
11. Adjournment |