CBOC Members Present: Martin Cohen, Todd Elliott, Jill Escher, Dave Fadness, Dave Ferguson, Liza Ferras, Allen Rice, Fred Schorr, C.C. Su, Charles Tate, Greg West.

CBOC Members Absent: Helen Solinski.

Board of Education Representatives to the Committee Present: Gary Rummelhoff.

Board of Education Representatives to the Committee Absent: Veronica Lewis.

Staff (SJUSD) Representatives Present: Bruce Collins, Charles Corr, Florence Eng, Jerry Matranga, Dr. Linda Murray, Rosemarie Pottage and Ty Williams.

Others Present: Geoff Lightfoot and Doug Williams, Turner Construction.

It was moved (Fadness) and seconded (Rice) to adopt the agenda with the following modifications:

Item 8.1 — Resignation letter from Ernest Guzman. Change Possible action to read: Receive letter and request replacement of Board of Education.

Item 8.2 — Board of Education Proposal for Joint Workshops on 1/9 and 5/14. Change Possible action to read: Recommend Board of Education approval of Joint Workshops.

Motion passed unanimously.

It was moved (Fadness) and seconded (Rice) to approve the minutes of the 10/21/02 meeting. Motion passed unanimously.

7.1 Ad Hoc Deferred Maintenance Committee. Jerry Matranga distributed some sample Deferred Maintenance reports. Florence Eng explained the contents of the samples that were:

Expenditures by Fund

Expenditures by Site

Expenditures by Site and by type of work

Expenditure detail by Site

It was moved (Fadness) and seconded (West) to appoint an Ad Hoc Sub-Committee to report back within 90 days with a layman’s description of Deferred Maintenance, the legal mandate for review of Deferred Maintenance by the CBOC, a reporting structure that the CBOC would expect to receive, and the possible need for a standing CBOC Deferred Maintenance Committee. Motion passed unanimously. Martin Cohen, Dave Fadness and Charles Tate volunteered to serve as ad hoc subcommittee members.

8.1 Resignation letter from Ernest Guzman. The Committee discussed Ernest Guzman’s letter of resignation Exhibit A. Linda Murray said that the Board directed her to use the same process that selected the original Committee members to replace Ernest Guzman and to possibly expand the size of the Committee. The suggestion was made and accepted that the CBOC By-Laws and Code of Conduct be included as part of the materials distributed to candidates. Jerry Matranga volunteered to issue the original list of candidates and what groups they represented. It was moved (Fadness) and seconded (Schorr) to receive the letter from Ernest Guzman, to recommend his replacement by the Board of Education, and to recommend the inclusion of CBOC By-Laws and Code of Conduct in the Candidate packet. Motion passed unanimously.

8.2 Board of Education Proposal for Joint Workshops on 1/9/03 and 5/14/03. It was moved (Cohen) and seconded (Escher) to accept the Board proposal. Motion passed unanimously.

8.3 County Counsel designated as Measure F CBOC legal support. It was moved (Cohen) and seconded (Rice) to accept the proposal provided that the Chairperson, Vice Chairperson and Secretary of the CBOC find this acceptable. Motion passed unanimously. Mr. Matranga volunteered to issue a copy of the contract with the County Counsel to the CBOC.

8.4 Committee Leadership to contact County Counsel on as needed basis for up to five (5) hours. It was moved (West) and seconded (Ferras) to change the designation to ‘CBOC Committee Counsel’ and for the CBOC leadership to use up to five hours of Counsel consultation. Motion passed unanimously.

9.1. Chair Report. Chairpersons Tate’s report focused on a draft of a possible report to Residents and Taxpayers from the CBOC. Members of the CBOC are encouraged to review the draft and submit comments and suggestions to Greg West.

9.2 Implementation Plan Report. Geoff Lightfoot distributed samples of binders containing facility information for particular schools. He explained the use of the information in the binders and explained the process that his firm will use to develop the Implementation Plan. It was moved (Schorr) and seconded (Ferguson) to accept the report. Motion passed unanimously. Positive comments were made as to the quality of the material presented by Geoff Lightfoot.

9.3 Web Design Sub-Committee Report. Allen Rice distributed the Sub-Committee report Exhibit B. The report also recommended that the Sub Committee be dissolved as their work is completed. It was moved (Fadness) and seconded (Elliot) to accept the report and in lieu of the Sub Committee appoint Allen Rice as the CBOC liaison to the district for the web site. Motion passed unanimously.

9.4 Bid Process Review Committee. C.C. Su presented the report of the Committee Exhibit C. It was moved (West) and seconded (Cohen) to accept the report. Motion passed unanimously. Ty Williams volunteered to issue an outline of the Procedures Manual to the CBOC.

9.5 District Staff Report. Jerry Matranga distributed a proposed Board Item intended to delineate the use of Measure F funds for the 2002-03 Fiscal Year, in response to the Committee’s requested Board Action, and a proposed Board Item delineating costs for the purchase of portables some portion of which might be appropriate for Measure F funding at the Family Early Learning Center. In deference to the committee members’ concern regarding the exception of the preschool facilities at the Family Early Learning Center, Jerry Matranga offered to pull that item from the Board Agenda. Chuck Corr distributed a list of proposed dates for a CBOC and Board joint field trip and requested that each CBOC member indicate which dates they could attend. Chuck Corr also announced that the Board would be holding a workshop on 1/16/03 on Project Labor Agreements that he felt would be of great interest to the CBOC.

It was moved (Schorr) and seconded (Cohen) to accept the report. Motion passed unanimously.

9.6 Auditor Selection Committee Report. The committee report

Exhibit D was issued by Fred Schorr who was selected as the chairperson of the committee. It was moved (Fadness) and seconded (Rice) to accept the report. Motion passed unanimously.