Measure C - July 9, 2007 Minutes

SJUSD Measure C
Citizens Bond Oversight Committee
MINUTES
(Unapproved)
July 9, 2007
District Office, Room 337
855 Lenzen Avenue, San Jose

1. Call to Order
Chairman Ginsborg called the meeting to order at 6:10 p.m.

2. Roll Call: The requirements for a quorum were met.
Committee Members Present:  David Ginsborg, Chris Henriques, Amy Huddleston (arrived at 6:15 p.m.), Diane Hughes, David Persselin, Jim Kateley, and Clark Williams.

Committee Members Absent: John Cesare, Michael Palmaffy, and Kathryn Rolland.

Board of Education Representative to the Committee:  Veronica Lewis

SJUSD Staff Representatives Present:  Steve Adamo, Florence Eng, Don Iglesias,
Ann Jones, Ada Poon, and Ty Williams.

Program Management:  Susan Davenport, Michael Hiddleson, and Jennifer Scott of Kitchell CEM.

3. Adopt Agenda
It was moved (Hughes) and seconded (Kateley) to adopt the agenda.  Motion passed unanimously.

4. Public Comment
No Public Comments.

5. Consent Calendar – Items marked (*) (Item 6)
No consent items.

6. Approval of Minutes – Part of consent calendar
David Ginsborg requested CBOC comments be added to 7.3.  Approval of Minutes to be moved to the next meeting to review and approve.

7. New Business

7.1 Measure C Project Overview and Status Exhibit7.1, Exhibit7.1.2
Mike Hiddleson provided an overview of Measure C projects.  Projects discussed included Stadium Lighting which is a State Bond Fund project.  David Ginsborg requested this item be removed from the report since it is not Measure C.  State Funding projects are to go to the Board of Education and not CBOC from this point forward.  Measure C Refunding was reviewed.  Program Summary was reviewed.  Projects in closeout are pending at DSA.  It was moved (Kateley) and seconded (Hughes) to accept the report.  Motion passed unanimously.

7.2 Adopt By-Laws Exhibit7.2 (PDF)
David Persselin provided a report based on Measure F By-Laws edited to be more specific to Measure C.  Committee Compostition Exhibit was removed because it does not apply to Measure C CBOC.  David Ginsborg remarked that the term of service was different than what was previous.  David Persselin to add same resolution from the most recent Board action. It was moved (Kateley) and seconded (Hughes) to accept the report with the resolution added.  Motion passed unanimously.

7.3 Election of CBOC Officers for the 2007-2008 Year
David Ginsborg pointed out that he, Clark Williams and David Persselin will have completed their CBOC eligibility next year and encouraged the newer members to step forward.  Clark Williams announced he did not intend to run for Vice Chair again.  Clark Williams nominated David Ginsborg for Chair.  There were no other nominations for chair.  David Ginsborg was voted unanimously for Chair.  Diane Hughes was voted unanimously for Vice Chair.  David Persselin was voted unanimously for Secretary.

7.4 Update on Audit Plans
Ann Jones provided the plan for the 2006-2007 Audit.  Responding to the CBOC’s request for a retroactive audit, Ms. Jones noted that this will be a single audit (Financial and Performance) covering the past three years for Measure C.  The three year period cost would be $22,000 for one report.  Three separate reports would cost $33,000.  The Financial and Performance report would be done by 12/15/07, but the goal is to have the report completed sooner in order to present to the Board of Education in December.

8. Items for Future Agendas

o Officers for future leadership of the CBOC
o New member recruitment
o Review status of State AG opinion on cash-out refunding
o Possible impact of litigation regarding Measure C Refinance

9. Adjournment
It was moved (Hughes) and seconded (Kateley) to adjourn the meeting.  The motion passed unanimously and the meeting adjourned at 7:05 p.m.  The next meeting is 6:00 PM, October 9, 2007, at the District Office, 855 Lenzen Avenue, Room 337.