Measure C January 07, 2008 Minutes

SJUSD Measure C
Citizens Bond Oversight Committee
MINUTES
(DRAFT)
January 7, 2008
District Office,
855 Lenzen Avenue, San Jose

1. Call to Order
Chairman Ginsborg called the meeting to order at 6:05 p.m.

2. Roll Call: The requirements for a quorum were met.
Committee Members Present:  John Cesare, David Ginsborg, Amy Huddleston, Diane Hughes, Jim Kateley, Michael Palmaffy, David Persselin, and Clark Williams.

Committee Members Absent: Chris Henriques arrived after roll call.

Board of Education Representative to the Committee:  Veronica Lewis

SJUSD Staff Representatives Present:  Steve Adamo, Florence Eng, Chris Hernandez, Don Iglesias, Ann Jones, and Ada Poon.

Program Management:  Mike Hiddleson, Tom Millman, and Patricia Nguyen of Kitchell CEM.

3. Adopt Agenda
It was moved (Williams) and seconded (Palmaffy) to adopt the agenda.  Motion passed unanimously.

4. Public Comment
No items discussed in open public comment.

5. Consent Calendar – Items marked (*) (Item 6)
It was moved (Huddleston) and seconded (Kateley) to approve the consent calendar.  Motion passed unanimously.

6. Approval of Minutes – Part of consent calendar

7. New Business

7.1 Measure C Audits (Exhibit7.1) (PDF)
Curtis Matthews & Michael Lundstrom of Moss Adams presented their findings from the Measure C performance audit.  At the CBOC’s request, the District had Moss Adams perform the audit which encompassed the multiple years from 2005 through 2007.  There were no exceptions found in the expenditures tested. 

Joyce Peters of Vavrinek, Trine, Day & Company was present to present findings from the Measure C financial audit.  Per CBOC’s request, the financial audit discussion will be postponed until the February CBOC meeting.  CBOC members should forward questions to David Ginsborg for the financial auditor to answer before the next CBOC meeting.
It was moved (Palmaffy) and seconded (Huddleston) to accept the performance audit and postpone the financial audit until the next CBOC meeting.

7.2 Measure C Project Overview and Status (Exhibit7.2) (PDF)
Mike Hiddleson presented the project status for the Scope D and Measure C refunding projects.  Highlighted in the project updates was the Measure C refunding project, San Jose High New Science building, which bid under budget just before the Holiday break.
It was moved (Kateley) and seconded (Huddleston) to accept the report.  Motion passed unanimously.

7.3 Measure C Financial Report (Exhibit7.3) (PDF)
Ada Poon presented the Measure C report and reviewed information included in the CBOC packet.  $167.9 million has been expended to date from Measure C and Measure C Refunding.  There is a balance of $22.8 million in Measure C and Measure C Refunding funds.
It was moved (Kateley) and seconded (Persselin) to accept the report.  Motion passed unanimously.

7.4 CBOC Recruitment (Exhibit7.4) (PDF)
Ann Jones presented an update on the District’s recruiting for new CBOC members.  There are six existing committee members that are eligible to reapply.  Five new applicants have applied for the committee to date.  The first round of interviews is scheduled for January 22, 2008.  Currently, there are no applicants who represent a senior group or taxpayer group.  The District will accept applications until February 29, 2008 and will conduct a second round of interviews if more applications are submitted.  Committee member Clark Williams suggested that the District contact the City Clerk for possible applicants from the pool of citizens who did not get selected for a City committee.
It was moved (Hughes) and seconded (Palmaffy) to accept the report.  Motion passed unanimously.

7.5 Attorney General Update on Refunding Issue
There was no new information on a the pending decision from the Attorney General.

7.6 Measure C Annual Report
The committee members agreed that there should be a Measure C annual report and that the report should focus on Scope D and Measure C refunding projects.  Committee member Michael Palmaffy volunteered to act as the liaison with District staff for the annual report.
It was moved (Henriques) and seconded (Kateley) to accept the report.  Motion passed unanimously.

8. Items for Future Agendas

Measure C/Scope D/Measure C Refunding Annual Report – Michael Palmaffy, Committee Liaison

9. Adjournment
It was moved (Persselin) and seconded (Kateley) to adjourn the Measure C CBOC meeting.
Meeting adjourned at 6:55 p.m. Next meeting is 6:00 PM, February 11, 2008 at the District Office, 855 Lenzen Avenue, Room 337.