Measure F, February 11, 2008 Minutes

SJUSD Measure F
Citizens Bond Oversight Committee
MINUTES
(DRAFT)
February 11, 2008
District Office
855 Lenzen Avenue, San Jose

1. Call to Order
Vice Chair Hughes called the meeting to order at 6:35 p.m.

2. Roll Call:  The requirements for a quorum were met.
Committee Members Present:  Chris Henriques, Amy Huddleston, Diane Hughes, Jim Kateley, Michael Palmaffy, David Persselin, and Clark Williams.

Committee Members Absent: David Ginsborg (excused absence) and John Cesare (excused absence).

Board of Education Representative to the Committee:  Veronica Lewis

SJUSD Staff Representatives:  Steve Adamo, Florence Eng, Chris Hernandez, Ann Jones, Ada Poon, and Ty Williams.

Program Management:  Mike Hiddleson, Tom Millman, and Patricia Nguyen of Kitchell CEM.

3. Adopt Agenda
It was moved (Kateley) and seconded (Henriques) to adopt the agenda.  Motion passed unanimously.

4. Public Comment
Committee member Huddlestun remarked that the Hacienda Elementary neighbors appreciated the contractors’ efforts in cleaning the street in front of the construction entrance.

5. Consent Calendar – Items marked (*) (Item 6)
It was moved (Kateley) and seconded (Palmaffy) to approve the consent calendar.  Motion passed unanimously.

6. Approval of Minutes (*)– Part of Consent Calendar

7. New Business

7.1 Measure F Audits (Exhibit7.1 A) (PDF)
A. Financial Audit
Joyce Peters of Vavrinek, Trine, Day & Co. presented the findings from the financial audit.  Of the District’s $429 million bond, $104 million had not yet been sold.  She stated that there were no audit adjustments and no irregularities were found for the 2006-2007 audit period.
It was moved (Persselin) and seconded (Kateley) to accept the performance audit report.  Motion passed unanimously.

7.2 Measure F Project Overview, Status & 2007 IP Revision (Exhibit7.2.1 , Exhibit7.2.2, Exhibit7.2.3, Exhibit7.2.4, Exhibit7.2.5)
Mike Hiddleson presented the Measure F Program status report.  Mr. Hiddleson noted that the Leland Field, project #9717 has been turned over and is a joint use field with the City of San Jose.  Mr. Hiddleson presented the new 2007 IP revision that will be submitted to the Board for approval on February 14, 2008.  He noted that there has been no change to the red line from last year’s revision.  Committee members and District staff discussed the potential impact of a hypothetical cash-out refunding of Measure F.  Ty Williams made clear that any new expenditures would have to be consistent with the Measure F ballot language and would have to be approved by the Board.  It was moved (Palmaffy) and seconded (Kateley) to accept.  Motion passed unanimously.

8. New Business

8.1 Public Outreach Report & CBOC Website
Committee member Cesare was not present to present his public outreach report.

8.2 Site Inspection Report (Exhibit8.2.2) (PDF)
The upcoming site visit schedule was distributed.  The District stated that they were open to rescheduling or scheduling additional site visits if Committee members were not able to attend the scheduled dates.  The District requested feedback on the schedule.

8.3 Measure F Annual Report
Committee member Chris Henriques and Chair David Ginsborg will collaborate to finalize the executive summary.  The committee approved distribution of the report contingent on the changes to the executive summary. It was moved (Persselin) and seconded (Kateley) to accept.  Motion passed unanimously.

8.4 Announcements
No new announcements.

9. Items for Future Agendas
1.  Incentives for cost savings – NASA style contracting
2.  Update on Anne Darling – Lease/Lease Back
3.  Proposed calendar for next year’s CBOC meetings

10. Adjournment
It was moved (Palmaffy) and seconded (Kateley) to adjourn the meeting at 7:20 p.m. Next meeting is 6:00 PM, April 7, 2008 at the District Office, 855 Lenzen Avenue, Room 337.