Measure C , February 11, 2008 Minutes

SJUSD Measure C
Citizens Bond Oversight Committee
MINUTES
(DRAFT)
February 11, 2008
District Office
855 Lenzen Avenue, San Jose

1. Call to Order
Vice Chair Hughes called the meeting to order at 6:08 p.m.

2. Roll Call:  The requirements for a quorum were met.
Committee Members Present:  Chris Henriques, Amy Huddleston, Diane Hughes, Jim Kateley, Michael Palmaffy, David Persselin, and Clark Williams.

Committee Members Absent: David Ginsborg (excused absence) and John Cesare (excused absence).

Board of Education Representative to the Committee:  Veronica Lewis

SJUSD Staff Representatives:  Steve Adamo, Florence Eng, Chris Hernandez, Ann Jones, Ada Poon, and Ty Williams.

Program Management:  Mike Hiddleson, Tom Millman, and Patricia Nguyen of Kitchell CEM.

3. Adopt Agenda
It was moved (Palmaffy) and seconded (Huddlestun) to adopt the agenda.  Motion passed unanimously.

4. Public Comment
No items discussed in open public comment.

5. Consent Calendar – Items marked (*) (Item 6)
It was moved (Kateley) and seconded (Henriques) to approve the consent calendar.  Motion passed unanimously.

6. Approval of Minutes – Part of consent calendar

7. New Business

7.1 Measure C Financial Audits (Exhibit7.1) (PDF)
Joyce Peters of Vavrinek, Trine, Day & Company was present to present findings from the Measure C financial audit.  She stated that there were no audit adjustments and no irregularities were found. It was moved (Kateley) and seconded (Huddlestun) to accept the financial audit report.

7.2 Measure C Project Overview and Status (Exhibit7.2 ) (PDF)
Mike Hiddleson presented the project status for the Scope D and Measure C refunding projects.  In summary, there is $186,650 remaining in the project contingency.
It was moved (Palmaffy) and seconded (Kateley) to accept the report.  Motion passed unanimously.

7.3 CBOC Recruitment (Exhibit7.3 ) (PDF)
Ann Jones presented an update on the District’s recruiting for new CBOC members.  Ms. Jones presented future COBC member Rochelle McNamara, representing a senior organization.  Overall two new CBOC members will be submitted for Board approval at the March 20, 2008 meeting.  The District is still trying to recruit a tax payer organization representative.  The second round of interviews is scheduled for March 4, 2008.
It was moved (Persselin) and seconded (Williams) to accept the report.  Motion passed unanimously.

7.4 Attorney General Update on Refunding Issue
There is no current update on a decision from the Attorney General at this time.

7.5 Measure C Annual Report
Committee member Michael Palmaffy presented the draft of the Measure C annual report.  The committee agreed that the executive summary should mention that the Districted engaged an auditor to review the years when there was no Citizens Bond Oversight committee for Measure C.  A revised executive summary will be issued.  The committee approved of the report pending the revision to the executive summary.

8. Items for Future Agendas

No new items brought forward.

9. Adjournment
It was moved (Palmaffy) and seconded (Kateley) to adjourn the Measure C CBOC meeting.
Meeting adjourned at 6:30 p.m. Next meeting is 6:00 PM, April 7, 2008 at District Office, 855 Lenzen Avenue, Room 337.