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2010 Minutes

January 11

Measure F and Measure C Current Minutes

SJUSD Measure C & Measure F
Citizens Bond Oversight Committee
MINUTES

February 8, 2010
District Office
855 Lenzen Avenue, San Jose

1. Call to Order:

Mr. Kateley called the CBOC meeting to order at 6:04 p.m.

2. Roll Call:

The following CBOC members were present.
Committee Members Present: Jill Grellman, Chris Henriques, Amy Huddlestun, Jim Kateley, Shelly McNamara, Michael Smith, and Kelly Snider.
Sherri Al-Ashari and Paul Lyles had excused absences.
Absent was Gina Whitson.
SJUSD Staff Representatives: Steve Adamo, Don Iglesias (arrived 6:13), Ada Poon, and Ann Jones.
Board Representative: Veronica Lewis
Program Management: Mike Hiddleson, Summer Naranjo, and Jennifer Scott of Kitchell CEM.

3. Adopt Agenda

It was moved (McNamara) and seconded (Smith) to adopt agenda. Motion passed unanimously.

4. Public Comment

No items discussed in open public comment.

5. Consent Calendar – Items Marked (*) (Item 6)

It was moved (Smith) and seconded (Grellman) to approve the consent calendar. Motion passed unanimously.

6. Approval of Minutes (*) – Part of Consent Calendar

7. Special Business

7.1 Measure C Annual Report
Jim Kateley presented the Measure C Annual Report.
It was moved (McNamara) and seconded (Henriques) to approve the Measure C Annual Report. Motion passed unanimously.

7.2 Measure F Annual Report
Jim Kateley presented the Measure F Annual Report.
CBOC members requested that the Measure F Bond Newspaper Advertisement which highlighted several projects be included at the end of the report.
CBOC members requested clarification regarding school sites that state “siteaffected by consolidation” include the month and year the school was closed.
It was moved (Grellman) and seconded (McNamara) to approve the Measure F Annual Report with the two changes requested by CBOC members. Motion passed unanimously.

7.3 CBOC Measure F Bond Newspaper Advertisement
Jim Kateley presented the Measure F Bond Newspaper Advertisement.
The advertisement will be published in neighborhood Resident newspapers and El Observador. It was moved (Henriques) and seconded (Snider) to approve the CBOC Measure F Bond Newspaper Advertisement.

7.4 Discussion of CBOC Meeting Frequency and Bylaws
Jim Kateley presented the Discussion of CBOC Meeting Frequency and Bylaws. Section 5.0 Meetings, was reviewed. Suggestions were made to make changes to the following:
A. The Committee shall meet at least one time a year. (Removing quarterly,January, April, July, and October)

B. In even numbered years, the Committee shall hold joint meeting with newly appointed members. (Removing June of even numbered years)

C. (Remove item C entirely, Committee members shall be available to attend Board of Education meetings when performance and financial audits relating to Measure F are presented)

Section 8.0 Amendment, was reviewed.

These Bylaws may be amended by majority vote of the Committee at any regular meeting at which said amendment is agendized and a quorum is present.

Michael Smith was assigned the task of reviewing the bylaws to identify additional changes that may be needed and to present a draft revision of the
bylaws for approval at the April CBOC meeting.

8. New Business

8.1 Measure C & F Overview and Project Status
Mike Hiddleson presented the Measure C & F Project status report.
Measure C Status Report
Measure F Status Report
Reconciliation Report
Contingency Report
Modifications to Program Contingency

Measure C Monthly Report includes Scope D and Measure C Refunding. No notable change from last month’s reporting.

Measure F Program Report Overview includes program status, project reconciliation, program contingency, and IP scope revision reports.

Notable changes to 2005 Measure F projects include Projects 9507 Restroom.
Renovations I, 9523 Lowell New Classroom Facility and 9546 Downtown College
Prep are pre-closed.

Notable change to 2006 Measure F projects include Project 9639 Galarza and Los Alamitos Pre-School are pre-closed.

Notable change to 2007 Measure F projects include Project 9719 Lowell
Modernization is pre-closed.

Notable changes to 2008 Measure F projects include Project 9805 District Wide

Pre-School has been closed. Allen at Steinbeck Media Center Modernization is currently on hold due to 2010 enrollment study.

Notable changes to 2009 Measure F project include Project 9909 Gunderson
Science and Mod was augmented with additional Measure F and Measure C refunding to release State Bond Funds for other capital projects.

Total current Program Contingency remaining is $1,609,087.
Total current Project Contingency remaining is $2,835,526.
Total Measure F Contingency is $4,444,613.

It was moved (Smith) and seconded (McNamara) to accept report. Motion passed unanimously.

9. CBOC Members & Sub-Committee Reports

There was no reporting for this meeting.

10. Items for Future Agendas

• Amendment of Bylaws
• Removal of Gina Whitson from the CBOC for lack of attendance
• Sub-Committee report for San Jose High Academy site tour on March 2, 2010.

11. Adjournment

Jim Kateley, Chair adjourned the meeting at 6:53 PM.