Measure F Current Minutes

SJUSD Measure F
Citizens Bond Oversight Committee
MINUTES
(DRAFT)
July 14, 2008
District Office
855 Lenzen Avenue, San Jose

1. Joint Board & CBOC Session Introduction
Board President, Pam Foley, opened the meeting at 6:05 p.m. with a welcome and introduction of District staff and new CBOC members: Rochelle McNamara and Jill Grellman, and returning CBOC members: Chris Henriques, Jim Kateley, Amy Huddlestun, Diane Hughes and Pro-tem Chair, David Ginsborg.

2. Board/CBOC Training
Phil Henderson, District legal counsel, presented reports on CBOC membership requirements, Proposition 39: roles and responsibilities of the CBOC and Board members, and the Brown Act overview. 
Currently, there are six members on the Citizens Bond Oversight Committee.  The legal statue and Board policy requires a minimum of seven members.  While the District continues to recruit for new members, the current members can continue to meet.  The District encouraged that existing members solicit new members.  The current Board policy states that CBOC members must be a resident or work within the District boundaries.  The District is considering changing the policy to allow members to be within the County boundaries, not just District boundaries.
Mr. Henderson then reviewed the Brown Act including scenarios that would and would not violate the Brown Act so that Board and CBOC members would know what is and isn’t appropriate under the terms of the Brown Act.
Lastly, the roles and responsibilities of the Board and CBOC members under Proposition 39 were reviewed. 

3. Call To Order: Board President Pam Foley then turned the meeting over to Pro-tem Chair, David Ginsborg.  Mr. Ginsborg called the CBOC meeting to order at 6:40 p.m.

3.4. Roll Call:  All six current CBOC members were present.
Committee Members Present: David Ginsborg, Jill Grellman, Chris Henriques, Amy Huddlestun, Diane Hughes, Jim Kateley, and Rochelle McNamara.

Board of Education Representative:  Pam Foley

SJUSD Staff Representatives:  Steve Adamo, Florence Eng, Chris Hernandez, Don Iglesias, Ann Jones, and Ada Poon.

Program Management:  Mike Hiddleson and Patricia Nguyen of Kitchell CEM.

3.5. Adopt Agenda
It was moved (Kateley) and seconded (Hughes) to adopt the agenda.  Motion passed unanimously.

4.6. Public Comment
No items discussed in open public comment.

5.7. Consent Calendar – Items marked (*) (Item 6)
It was moved (Henriques) and seconded (Kateley) to approve the consent calendar.  Motion passed unanimously.

6.8. Approval of Minutes (*)– Part of Consent Calendar

7.9. New Business

9.1 Election of CBOC Officers
Election occurred with Jim Kateley elected to Chair, Diane Hughes elected to Vice Chair, and Amy Huddlestun to Secretary.  It was moved (Hughes) and seconded (Kateley) to accept.  Motion passed unanimously.

10. New Business

10.1 Measure C and Measure F Project Overview, Status & 2007 IP Revision (Part 1, Part 2, Part 3, Part 4, Part 5, Part 6)
Mike Hiddleson presented the Measure C and Measure F Program status report. 
Measure C: Mr. Hiddleson pointed out that since the last reporting the Decile Landscaping project is currently shown as an unfunded project.  Until the State Allocation Board confirms the amount of State funding that the District will receive, the Decile Landscaping project does not fall within the Measure C Refunding budget.
Measure F: Since the last reporting period seven projects have been reconciled and closed.  Currently, there is $2,165,661 in project contingency and $1,754,801 in program contingency resulting in an overall program contingency fund of $3,920,462.
Ms. Huddlestun asked at the end of the report if the District could respond about why the portables at Hacienda were remaining on site when the staff had prepared to move out of them in June.  Steve Adamo addressed Ms. Huddlestun’s concern stating that the State required that the District maintain the portables on site in order to meet the State funding criteria.  Mr. Adamo offered to address the Hacienda staff in the fall if the principal requested. 
It was moved (Henriques) and seconded (Grellman) to accept.  Motion passed unanimously

10.2 Measure C and Measure F Financial Report (Exhibit 10.2A and Min10.2B)
Ada Poon presented the Measure C and Measure F financial report.
Measure C: There is $164 million in bond revenue + $1.8 million in local revenue + $11 million in interest.  Currently, there is $21,587,826 remaining in Measure C and Measure C refunding to be expended on the committed projects.

Measure F: The last series of bonds were issued in May, 2008 for the Measure F program.  To date the District has gained $11.9 million in interest for the Measure F bond fund.  Currently, there is $65.5 million remaining in Measure F to be expended on the committed projects.

The Attorney General has not addressed the refunding issue.  Ann Jones will research if the District can go out for voter approval for the refunding of Measure F. 
It was moved (Hughes) and seconded (Henriques) to accept.  Motion passed unanimously.

10.3 CBOC Recruitment Report (Exhibit 10.3 )
Ann Jones provided a report showing the District’s efforts to recruit new members for the committee.  Member Rochelle McNamara suggested modifying the verbiage in the school newsletters that advertised for new members to make the positions seem more attractive. 

A member of the public, Pat Pizzo, a grandparent of a Hacienda student, addressed the committee regarding recruitment.  He suggested that the District reach out to community leaders who could suggest individuals for the committee.
It was moved (Hughes) and seconded (Henriques) to accept.  Motion passed unanimously.

11. CBOC Member & Sub-Committee Reports

11.1 Site Inspection Report (Exhibits 11.1A, 11.1B, 11.1C)
Vice Chair Hughes gave a summary of the filed trips at Anne Darling new classroom building, Trace new classroom building, and Lincoln Science Building.
The next site visit is scheduled for Tuesday, July 15, 2008 at San Jose High to tour the new Science building.

12. Items for Future Agendas
• Summarization of CBOC minutes for website
• Annual Report Visibility – Newspaper media

13. Adjournment
It was moved (Hughes) and seconded (Henriques) to adjourn the meeting at 7:45 p.m. Next meeting is 6:00 PM, October 6, 2008 at the District Office, 855 Lenzen Avenue, Room 337.