| Site Map

Home | Contact Us | Community | Parents | Students | Schools | News & Events | En Español | Search

stock image

Community > Past Minutes > 2004 Minutes

Measure F 2004 Minutes

December 13, 2004	District presented Staff, Project Overview, Financial, and Procurement Reports. First draft of Annual Report to Public provided. School Consolidation concerns were agreed as a specific agenda item at January meeting.
November 8, 2004	CBOC member reported on suggested 3 rules that would trigger change reporting in the IP. District presented Staff, Project Overview, Financial, and Procurement Reports.
October 18, 2004	District presented the revised Implementation Plan (IP) and updated IP Change Control Plan. District presented Staff, Project Overview, Quarterly Financial, and Procurement Reports. A special Report was given on Measure F Technology Budget and Expenditures to date. A committee member raised concerns about allocation of IP funds when schools were consolidated.
September 13, 2004	District presented a Consultant Evaluation Matrix, explaining the basis upon which firms were selected to work upon various projects. District presented Staff, Project Overview, Financial and Procurement Reports. The revised Implementation Plan was presented. The CBOC suggested improvements in clarity, to be done before the IP is to be included in CBOC minutes. A status report was given specifically regarding projects at Anne Darling Elementary. CBOC's IP Change Control Committee reported that its recommendations would be included in the final IP revision.
August 9, 2004	District presents Program Report, Financial Report, and Procurement Report. District does presentation on Deferred Maintenance. CBOC members assigned to work with District on Change Control Monitoring Process. Costs for Family Early Learning Center reviewed. 2004 - 2005 Meeting Schedule finalized for posting, as were school liaison assignments.
July 12, 2004	New members participate in their first meeting. One has resigned. 2004 to 2005 Officers elected. District presents Status Report and Overview covering all projects, as well as Financial Report. Five Year Plan for Deferred Maintenance is presented. CBOC sets meeting calendar for 2004-2005 year. District allocates budget for CBOC use of independent council.
June 21, 2004	Nine new members announced. Work scope for Performance Audit described. Issue of possible conflict, Construction Managers reporting to themselves as Project Managers, resolved by changes to Procedures Manual and revision to Project Manager contract. Prop 39 questions provided by CBOC, to go to Attorney General. CBOC agrees to receive a quarterly financial report. CBOC heard a report on expenditure of Measure F funds to go to Community Day School. A motion to oppose this expenditure was defeated on a tie vote. A report was given on the new District Procedures Manual. Revisions to CBOC Meeting Guidelines were passed. Final version of CBOC Term Report to the Public was agreed upon for release. Reports were given by the CBOC Deferred Maintenance Subcommittee, Bid Process Review Subcommittee, and representatives to the District's Performance Audit Steering Committee
May 10, 2004	Report from County Counsel shows no violation of law, but Counsel recommends 7 improvements to District's contracting process. Ad hoc Subcommittees formed 1) to review Project Manager supervision of Construction Managers, 2) to draft questions regarding interpretation of Prop 39, and 3) to draft CBOC Final Report. Ad hoc Subcommittee recommends change to Bylaws regarding member terms. Report from CBOC's Liaison to Audit Steering Committee. Procedure governing use of independent counsel agreed. District Administration, Program and Finance reports given. Reports from CBOC Chair and Web Liaison.
April 12, 2004	The Committee did not meet this month.
March 29, 2004 Special Meeting	Record of a special meeting held to specifically address possible conflicts of interest arising from Project Managers supervising themselves as Construction Managers. Committee recommends that the District "limit the Program Manager's role to preclude negotiating or supervising any Construction Management services."
March 8, 2004	Discussion of use of Measure F funds to possibly pay for Financial and Performance Audits. Discussion of CBOC role in selecting Financial and Performance Auditors. Administration, Program, and Finance reports given. Ad hoc Subcommittee appointed to suggest revisions to Bylaws governing terms. Overview and Status for Measure F projects reported. Overview of synthetic fields and tracks projects reported. Chair's and Deferred Maintenance reports given.
February 9, 2004	Presentation given on Districts' Competitive Selection Process. Bid Process Review Committee Report given. Administration, Program, and Finance reports given by District. Written Chair's Report provided. Verbal report from liaison to Measure F Performance Audit Steering Committee. Concern raised about paying for Financial and Performance Audits from Measure F funds.
January 12, 2004	Measure F Annual Financial and Performance Audits provided and accepted. Performance Audit suggests three areas requiring attention as expenditures increase. Administration, Program, and Finance reports given. Concerns raised regarding expenditure of Measure F funds for project administrative salaries. Concerns raised about bid process for projects. Draft of annual report to the Public accepted and cleared for publication.

Printer Friendly Page

San José Unified School District, 855 Lenzen Avenue, San José, CA 95126, (408) 535-6000
© 2008 San José Unified School District
powered by ExpressionEngine
site by NetRaising