I.Title Buyer/Instructional Materials

II.Definition

Under administrative direction, coordinates and performs technical and multifaceted tasks related to the ordering and distribution of textbooks and materials for Grades K-8 and selected high school materials.

III.Examples of Duties

Serves as liaison between administrators and site personnel. Distributes and monitors state textbook funds to K-8 schools, designated administrator budgets, and coordinates with the accounting department. Researches pricing, availability, and complex spreadsheets for district wide adoption for K-8 subject area materials. Reviews and confirms prices of adoption needs, monitors legal compliance requests, and generates POs. Receives complaints and resolves same through knowledge, judgment, and interpretation of state textbook policies and regulations. Coordinates and monitors the distribution of materials to schools with the warehouse storekeeper. Independently composes a variety of correspondence, memoranda, reports, including maintaining and distributing materials ordered for the appropriate subject adoption and recommends additional purchases of those materials as appropriate. Trains new site administrators/staff in instructional materials ordering process. Serves as primary liaison between vendor, warehouse staff, and accounts payable personnel in resolving shortages and/or damages of goods received and invoice discrepancies. Receives in CIMS, reconciles and approves invoices for payment. Maintains purchase records for administrative review. Maintains production lab for instructional materials. Assists and instructs site/district staff in the design and production of instructional materials.

IV.Distinguishing Characteristics

With minimal supervision, exercises self initiative and responsibility to assure that all students have instructional materials in all classrooms. The purchasing duties performed by an employee in this class require that they possess a thorough knowledge of the principles and practices of buying, negotiating, and purchasing for public schools and the laws and regulations governing school district purchasing and buying.

V.Employment Standards

A.Knowledge of: Education Code provisions; common School District purchasing policies and procedures; Current office methods and practices, including filing systems and telephone techniques; Data processing functions related to purchasing, invoicing, and expenditure accounting; Correct English usage, spelling, grammar, punctuation, and vocabulary.

B.Ability to: Perform difficult and complex computer tasks with independence and skill; Analyze difficult and/or sensitive situations and adopt an effective course of action; Exercise sound judgment in the purchase of a variety of materials and supplies; Know the purchasing, receiving system and monitoring of accounts in CIMS; Have knowledge of Excel and be able to set-up complex spreadsheets; Make mathematical calculations with speed and accuracy; Meet the public tactfully and courteously and to establish and maintain cooperative and effective working relationships; Type at a speed of not less than 55 words per minute from clear legible copy.

C.Education/Training/Experience: Completion of 12th grade or equivalent, four years of increasingly responsible clerical or accounting experience. Additional coursework, workshops, inservices, or seminars desirable.

VI.Specific Qualifications:

Excel and word processing computer skills. Knowledge of lab equipment, laminator, chart maker, button maker, spiral binding machine, etc.

Date 11/97

Range 24A

Position Code