I.Title Buyer, Food Service

II.Defintion

Under general supervision performs technical work relating to the purchase and warehousing of supplies, equipment, materials and services for the District; prepares specifications legal bids; reviews and processes submitted bids; and does related work consistent with the job description.

III.Examples of Duties

Maintain and enter data through the use of computer terminal; reviews requisitions prepared by schools, checking for completeness of description, designation of account to be charged, and authorizations for purchase; researches catalogs and brochures and prepares specifications for the purchase of District supplies, equipment, and materials; secures price quotations through correspondence, personal contact with vendors, or from catalogs and brochures; determines purchases that require bids and prepares correspondence necessary to obtain bids;purchases that require bids and prepares correspondence necessary fto obtain bids; combines requisitions with similar budgets and requisitions going to a common vendor; computes pricing, discounts, transportation and sales tax charges on requisitions; types pruchase orders, letter quotes, and other correspondence and forms, including reports of damaged goods and shorted orders; answers questions from schools concerning purchasing procedure and materials and supplies available; maintains files of vendor catalogs and brochures; operates calculator and other office machines; may maintain simple ledger accounts; writes or improves technical specifications on instructional equipment and business machines of all types; research product for available brands suitable for end use and negotiates best price, delivery date, support; reasearch and interview any new vendors selecting only reputable firms; project District needs based upon market information, trends in curriculum, keeping within District fiscal bounds; determine if product is suitable for need, i.e. life cycle, shelf life, quality; standardization District equipment and supplies based upon research and history/use of products; prepare purchasing reports; review and process data processing reports weekly; review invoice checking for accurate billing and approve for payment; initiate and prepare financial adjustments; attend meetings and give presentations when required; arrange for removal of hazardous materials from stores; attend product shows to obtain information on new or exisiting items and make vendor contact; arrange for and/or test and evaluate new items to update products; determine cost effectiveness of maintenance agreements versus needed repairs on equipment. Determine if equipment valaue and age warrants repairs or replacement; maintain District office equipment maintenance/repairs budgets; replace selected District office equipment with Purchasing budget and resolve problems relating to items backordered, shipped in error, damaged or which do not meet specifications.

IV.Distinguishing Characteristics

The purchasing duties performed by an employee in this class require that they possess a thorough knowledge of the principals and practices of buying, negotiating and purchasing for public schools and the laws and regulations governing school district purchasing and buying.

Maintains a running inventory of all foods and supplies used by the department including all storage locations. Prepares or supervises the preparation of a monthly report on the value of inventory including a separate report of the cost of foods obtained from the food distribution division of the state department of education. At a regular intervals prepares an analysis of the usage rate of inventory items and correlates this factor with current inventory. Assists the Manager of Food Services or administrators with the preparation of bid specifications on materials. Purchases items not placed on a bid, secures quotations, prepares purchase orders, assists with plans for warehousing, coordinates receipt and storage of items. Types purchase orders, computes sales tax, delivery charges and discounts; coordinates purchases with the menu items offered at schools; supervises the distribution of food, supplies, and equipment by the warehouse. May assist with the collection of money; releases money to Loomis armoured car service. Assists with related accounting procedures; maintains catalogs, vendor files, equipment warranty policies; resolves problems associated with back ordering, shipping, and storage.

V.Employment Standards

A.Knowledge of: Education Code provisions and District purchasing policies and procedures; U.S.D.A. purchasing regulations; California state department food service regulations; Modern office procedures; Data processing functions related to stock controls and accounting.

 

B.Ability to: Use good judgment in all the activities related to the position; Maintain complex records related to purchase, storage, and distribution of food and supplies; Maintain constant turnover of food and supplies; Compose written correspondence; Use modern office equipment , including electric typewriter, calculator and computer; Attend food service equipment and vendor shows and conferences to increase and update knowledge of products and procedures; Meet the public tactfully and courteously and to establish and maintain cooperative and effective working relationships.

 

C. Education/Training/Experience Completion of 12th grade or equivalent; two years of college leading to an AA Degree in institutional foods or two years of training in a business administration program or position. Experience in double entry bookkeeping and data processing or related field experience. Experience in related field may be substituted for one year of college related work. Evidence of enrollment in financial or statistical record keeping course work, workshops, inservice or seminars is desirable. Computer and word processing experience.

 

D.Experience Three years of increasingly responsible clerical experience in purchasing or accounting. Desirable to have cafeteria manager experience.

Date ______

Range 25

Position Code FSB For layoff purposes, this position is equivalent to the Buyer position, Position Code BUY .

4/23/93 ADW