I. Title Purchasing Clerk

 

II. Definition

 

Under general supervision, types a variety of materials, performs varied difficult clerical work related to the preparation of equipment specifications and the purchase of equipment, supplies, materials and services for the District; and do related work consistent with the job description.

 

III. Examples of Duties

 

Maintain and enter data through the use of computer terminal. Reviews requisitions prepared by schools, checking for completeness of description, designation of account to be charged, and authorizations for purchase; researches catalogs and brochures and prepares specifications for the purchase of District supplies, equipment and materials; secures price quotations through correspondence, personal contact with vendors, or from catalogs and brochures; determines purchases that require bids and prepares correspondence necessary to obtain bids; combines requisitions with similar budgets and requisitions going to a common vendor; computes pricing, discounts, transportation and sales tax charges on requisitions; types purchase orders, letter quotes, and other correspondence and forms, including reports of damaged goods and shorted orders; answers questions from schools concerning purchasing procedure and materials and supplies available; maintains files of vendor catalogs and brochures; operates calculator and other office machines; may maintain simple ledger accounts; writes or improves technical specifications on instructional equipment and business machines of all types.

 

IV. Distinguishing Characteristics

 

V. Employment Standards

 

A. Knowledge of:

 

• Basic purchasing procedures;
• Some knowledge of common types of materials and supplies used in a school district;
• Modern office methods and procedures.

 

B. Ability to:

• Meet the public tactfully and courteously and to establish and maintain cooperative and effective working relationships;
• Learn to use computer terminal and Purchasing Department software;
• Type at a speed of 45 words per minute from clear copy;
• Use a calculator;
• Make analytical and mathematical calculations for cost accounting and other purposes;
• Exercise sound judgment in the purchase of a variety of materials, supplies and equipment;
• Understand and carry out oral and written instructions.

 

C. Education/Training/Experience:

 

Completion of 12th grade or equivalent, or any combination of education, experience and training which meets or exceeds the standards of knowledge, skills and abilities listed above.

 

D. Licenses/Certificates:

 

VI. Specific Qualifications

 

Bilingual skill may be necessary.

Date May 16,1985

Range 22

Position Code PCL

JBD:cf

 

---

Home | Back to Job Listing | Back to Employment | Contact Us