Student Records

Access Without Written Consent
School personnel with legitimate educational interests, schools of intended enrollment, specified federal and state educational administrators, and those who provide financial aid are entitled to access to pupil records without parental consent.  Access may be obtained without parental consent in response to a court order. Education Codes 49076, 49077, 49078

Duplication Charge for Records
San Jose Unified School District charges the following duplication fees:
$0.20 for each page copied for parents
$2.00 for each official transcript

Inspection of Records
Parents, legal guardians or adult students have a right to review their own or child’s pupil records.  Pupil records are available for review during regular school hours.  Requests for access should be directed to the Principal, and must be granted within five (5) days from the date of the request. In the case of separated or divorced parents, both parents shall have equal access to school records unless there is a current restraining order specifically preventing records access. (A restraining order preventing access to the pupil does not prevent access to records.)  Education Codes 49069, 49061

Maintenance of Records
A log shall be maintained for each student’s record which lists all persons or organizations requesting or receiving information from that record.  Requests to access the log should be directed to the school Principal. Education Code 49064

Release of Records
A school district may permit access to pupil records by a specific person if the parent has filed written authorization specifying the records to be released and identifying the person to whom the records may be released.  The recipient must be notified that further transmission of records is prohibited.  The consent notice shall be permanently kept with the pupil’s record file. Education Code 49075.

If you have any questions regarding Student Records, please contact Edna Prudente, Student Records Technician, at 535-6080 Ext. 13214 or .(JavaScript must be enabled to view this email address).