Attendance

To report an absence, call the Attendance Hotline at 408-265-1412.


Dear Parents/Guardian, At Willow Glen Middle, we want all students to be successful. We believe that regular, punctual attendance is critical to school success. Please take a moment to read the Parent/Guardian Responsibilities and familiarize yourself with the district’s School Absence Policies to avoid misunderstandings regarding attendance. If you have questions, please contact Lindsey Beall at 408-535-6277 or email .(JavaScript must be enabled to view this email address).


Parent/Guardian Responsibilities:

• Talk to your student about the importance of arriving on time to every class, daily.Attendance is taken in every class, every day and entered into the Infinite Campus computer system by 3:30 p.m. each day. If your child has been absent from a class, an automated phonecall is generated at the end of the school day.
• Make sure you have a copy of the school’s bell schedule and your student’s schedule
• Monitor attendance on line by using the Parent Portal and getting your parent login number (see school registrar for access). An absence is labeled “A” and a tardy arrival to class is labeled “T”. Keep track of how many classes your student has missed as these quickly add up.
• Ensure that your student goes to bed and gets up at a reasonable time.
• Ensure that your student has a safe and reliable way to get to school on time. Underage siblings should not be held responsible for another student’s timely arrival at school.
• Ensure that you excuse every absence with a note, fax or message via web site within 5 days of an absence. If you send a note, please CHECK that your child has turned it in to the attendance office.
• You must have a valid ID when you pick up your student. We will not release a child to anyone who is not listed on the child’s emergency form.
• Check that your student is wearing a school uniform or you may have to bring in a uniform while they miss class time.
• According to state law, we are not permitted to excuse students who are kept away from school for baby-sitting, or other work or non-school related activities.
• School appropriate clothing guidelines are in the district handbook and student planner.


School Absence Policies:

To report an absence, call the Attendance Hotline at 408-265-1412. All absences must be explained or verified by the parent/guardian, or a medical or professional person via letter, note, fax or an absence report form via the website within 5 days of the first day of absence. We do not excuse an absence after the 5-day period.
If your student is enrolled in class at the high school (dual enrollment) the parent/guardian must report the absence to the high school as well as the middle school.
• Absences for 3 or more consecutive days require a doctor or health care provider’s note.
• When a student needs to leave school during the school day for any reason, he or she MUST BE CHECKED OUT BY A PARENT OR GUARDIAN at the attendance office window.
• Parent/Guardian MUST SHOW VALID PROOF OF IDENTITY to check out a student (The person must be named on the student’s Emergency Form)
• If there is a disagreement about an absence, the burden of proof is on the student and not on the school. The student needs to prove that he or she was present (show evidence in the form of class notes or a quiz done in that class on that date.)
• Excusing a student when they arrive late to school or miss classes must be based on a verifiable illness, a medical or professional visit. Proof of documentation is required.
• A student who leaves the campus, without a valid medical reason or prior permission is not excused. A parent/guardian cannot excuse them after the event.
• A student who checks out for a medical/dental appointment must show proof of the appointment within 5 days to validate the absence.
• “Out of Town” and “Family Emergency” are unexcused absences (except in very extreme circumstances which must be verified by documentation).
• Absences due to bereavement are excused up to 3 days, or 5 days for out of town travel.
• Waking up late, car trouble, stuck in traffic are not excused absences.


Absence due to medical issues:

• Students who are really sick, who have an infectious or contagious disease or condition, should stay home. If they miss 3 or more consecutive days of school they must bring a medical note.
• A student should not call or text someone and request to be picked up before being evaluated by the medical staff. If a student leaves the campus without check in in to the Health Office or the Attendance Office first, this will be marked as an unexcused absence.


Unexcused Absences—Truancy and the Consequences

According to California Educational Code, Compulsory attendance is the law in California from age 6 to 18. (Education Code Section 482600) A student who has three unexcused absences or three tardies or absences of more than 30 minutes, or any combination thereof, without valid
excuse is considered legally truant. A student who has six unexcused absences or six tardies or absences of more than 30 minutes, or any combination thereof, is considered habitually truant and may be referred to the district attorney’s office for legal action. (Education Code Section
48262) The parent is obligated to compel the attendance of the student at school. Parents who fail to meet this obligation may be subject to prosecution. (Education Code Section 48260.5)


Declarations of Truancy:

• When a student does not attend a single class without a valid excuse, he/she is marked absent. If the absence is not excused within 5 days, it is treated as an “incident” of truancy.
• After 3 incidents (unexcused absences) a student is declared a truant.
• Warning letters are sent out after the 3rd incident of unexcused absences, then after the 5th incident of truancy.
• A student is declared a “habitual” truant at the 5th unexcused absence.


Consequences of Cut Classes and Truancy:

School Level Consequences:

• After three incidents of unexcused absence, the student will be assigned to Saturday School
• In some circumstances, this may be changed to a non-campus or after school detention or school-based community service work
• Saturday School or detention activities may include any of the following: academic work, discussions, campus and classroom clean up, physical activity (walking around the track).
• There may be an intervention meeting with the district attendance liaison and/or school administrator.
• Failure to attend Saturday School or the alternative will result in loss of eligibility for school events, sport or performance participation.
• When a student has missed the equivalent of 10% of school classes, s/he may be placed on the school’s 10% list. When this occurs, the student must provide a doctor/health provider’s note for every subsequent absence. (The school checks this 9 weeks into the semester. To be
removed from the 10% list, s/he must attend school for 90% of the time for the next 9 weeks.)

District Level Consequences:

• District Attorney Mediation meeting held at the San Jose Unified District office.
• Site Attendance Review Board (SARB) meeting
Please note: Student’s school attendance record and school consequences are NOT wiped clean by attending mediation. If truancy persists, legal consequences restart and the student may still face prosecution.

Court System Level Consequences:

Misdemeanor charges for parents for children under 13.
Juvenile prosecution for students 13-18 years of age, which include:
• $365 court fine
• Court imposed community service (minimum of 48 hours)
• Suspension/denial of driver’s license and work permit (minimum of one year, even if not driving at the time. The DMV will hold the license until the application process is initiated)
• Court review hearing follow-up, at the court’s discretion.


Prolonged Non-Attendance

If a student is absent from school for 10 consecutive days, without contact the school, every effort will be made to contact the student’s parents or guardian to verify student enrollment. A phone call and home visit will be made. However, if the student does not return to school during the next 5 days, reaching a total of 15 school days of absence, s/he will be dropped from the school.


If a Student Needs to Be Absent for 5-to-15 Days- Independent Studies

• If a student needs to be away from school for 5 to 15 days, he/she must request an Independent Study Packet from the attendance office.
• The office will need at least 10 days notice prior to the student’s departure to prepare this.
• Students should receive work from their teachers to complete during the absence.
• Completed schoolwork must be checked when the student returns.
• The whole packet should then be returned to the attendance office for evaluation
and to clear the absences, failure to do so will result in unexcused absences.


Sample Absence Reporting Note (must be turned in within 5 days of absence)

To: The Attendance Staff
My son/daughter (give full name)___________________________________________________
(Write student ID#) ___________________ (Give grade level)
Was absent from school (give dates) ________________________________________________
(Explain reason for absence) ______________________________________________________
Parent/guardian’s name (printed) & contact number ____________________________________
Parent/guardian’s signature _______________________________________________________


Tardiness and the Consequences

Teachers take attendance during each period, every day. Students who are late to class are
marked tardy. When a student is tardy 3 times in one week, the student is assigned Friday School
at the end of the week from 3:10 p.m. to 5:00 pm as a consequence. If a student fails to show for
Friday School, the student may be assigned Saturday School from 8:00 a.m. to 12:00 p.m.
Saturday School may also be assigned if a student has Friday School 3 times in one month. A
student who fails to show up for Saturday School will face additional consequences that may
include suspension from school.


Frequently Asked Questions From Parents

Q. I picked up my child at school because she called/texted me that she was sick, why was this unexcused?
A. Students who leave campus ill without health office verification and approval will receive an unexcused absence.
Q. My child is enrolled at the middle school but has a class at the high school. Why did I receive a truancy letter if I provided a doctor’s note for the days my child’s was out sick?
A. If your middle school child is enrolled in class at the high school, the parent/guardian must report absences to both the middle school and the high school attendance offices to avoid an unexcused absence. The schools keep separate attendance records.
Q. My son had a dentist appointment and I forgot to get verification but wrote a note myself, why was this unexcused?
A. If a student checks out for a medical appointment, they must return with proof of appointment in order to validate the absence, If verification is not provided within 5 days, the absence will not be excused.
Q. My daughter had the flu, I wasn’t going to take her to the doctor when all they were going to tell me was to keep her home and make sure she got plenty of rest and fluids, why was this not excused?
A. Students who are absent for 3 or more consecutive days require a doctors note, if you are unable to take your child to a doctor they can see a school nurse or health aid at any San Jose Unified School for assessment. A medical note is still required.
Q. We went out of town and I talked to all of my son’s teachers, why was this not excused?
A. Out of town is an unexcused absence. If you are planning on going out of town for an extended period of time, you may qualify for a short-term independent study. Please see the attendance office at least 2 weeks in advance for this accommodation.
Q. Why has my daughter been given Saturday School? She’s a good student. She has really good grades. I don’t want her doing Saturday School.
A. A student may receive Saturday School if he/she is tardy to class 9 times (or more) in one month, has 3 or more “incidents” of unexcused absences, or fails to attend Friday School. Good grades do not change the attendance record. If she does not attend the assigned Saturday School,
there will be other consequences. Errors in attendance reporting must be cleared up as soon as possible.
Q. Can my sister pick up my son from school for his appointment?
A. Someone has to be on our emergency list before we allow him/her to pick up a student. If you signed up that person on your emergency form at the beginning of the school year, then we can release your child to him or her in the event of an emergency. Don’t forget, we always need to see identification before we let your child leave with someone.


Friday School 3:15PM - 5:00PM