Student Records Maintained until 3 Years After the Student Leaves SJUSD
Student records are kept at the last school of attendance for one year after the student leaves San José Unified and are then stored at the warehouse for an additional two years. (SJUSD Regulation 5125)
- Expulsion orders
- A log of identifying persons or agencies who request or receive information from the student record
- Health information
- Information on participation in special education programs
- Language training records
- Progress reports
- Parental restrictions/stipulations regarding access to directory information
- Parent/guardian or adult student rejoinders to challenged records and to disciplinary actions
- Parent/guardian authorization or denial of student participation in specific programs
- Results of standardized tests administered within the past three years
- Written findings resulting from an evaluation conducted after a specified number of missed assignments to determine whether it is in the student’s best interest to remain in independent study
Requests for these records submitted more than three years after a student withdraws from San José Unified cannot be accommodated.
Mandatory Permanent Student Records (5 CCR 432, 437)
The following student records are considered to be “permanent” by the State of California and are maintained in the student information system.
- Legal name of student
- Date and place of birth and method of verifying birth date
- Sex of student
- Name and address of parent/guardian of minor student
- Entrance and departure date of each school year and for any summer sessions or other extra session
- Subjects taken during each year and marks or credits given toward graduation
- Verification of or exemption from required immunizations
- Date of high school graduation
Requests for student records may be made at the last school of attendance or by contacting Student Services at (408) 535-6000